Sr. Specialist, Grants Communications & Recognition

Position Summary

The Sr. Specialist, Grants Communications & Recognition will play a pivotal role in connecting the grants portfolio with strategic communications, ensuring recognition commitments, grantee communications and impactful storytelling opportunities are coordinated, tracked and delivered consistently across a diverse national and international portfolio. Serving as the primary subject‑matter expert on grant‑related communications, recognition, branding and acknowledgement requirements, this role is the central point of expertise for all communications activities within the grants ecosystem.

Working collaboratively between the Grant Services and Communications teams, the Sr. Specialist, Grants Communications & Recognition provides guidance and oversight related to communications commitments embedded within grant agreements, champions opportunities to showcase impact and fosters strong relationships with grant managers, grantees, key stakeholders and external service providers.

• Maintain grants portfolio visibility of communications and recognition activities
• Monitor grant pipeline activity and identify upcoming communications and impact storytelling opportunities across the grants portfolio; work with the Grants team to develop and validate content
• Develop and maintain communications and recognition calendars for grants activities
• Coordinate major granting communications milestones, events, announcements and recognition activities

• Advise Grants Teams on recognition/communications‑related deliverables and obligations
• Maintain centralized repository of grants‑related communications materials and templates (e.g., standard communications and recognition language for grant agreements)
• Review communications, branding and recognition requirements in new grant agreements and monitor compliance with those commitments.
• Track and monitor recognition deliverables tied to high‑value grants (e.g., naming rights, signage, website inclusion, social media, lectures, reports, press releases, conferences, annual reports)
• Evaluate whether recognition commitments meet contractual thresholds and recommend resolutions to those that may not
• Approve use of Foundation name and logo within established guardrails
• Coordinate creation and approvals related to Grants communications and recognition across the Foundation (e.g., Grants, Communications, and Legal)
• Draft recognition language and acknowledgement text
• Serve as the primary communications contact for grantee communications

• Serve as the primary communications advisor and point of contact for the Grants Team
• Attend weekly Communications team meeting to ensure alignment with overall comms strategic goals & guidelines and to be aware of other activities occurring in other Foundation areas; meet 1:1 with Communications Director
• Attend grants team meetings, grant services team meetings and identify communications‑relevant milestones, events and impact stories to highlight to the communications team for inclusion in internal and external materials
• Maintain proficiency in Fluxx and related grants systems platforms, including use of Finn and other AI‑enabled tools to prepare grant summaries and communications briefing materials
• Connect Grants Managers with communications resources and expertise as required
• Coordinate communications support requests across internal Communications teams and external service providers
• Facilitate access to specialized communications services, including design, translation, photography, videography, website updates, event materials and production support
• Maintain visibility into communications requests, priorities and upcoming activities across the grants portfolio
• Other communications‑related tasks as required

• This role may require flexible hours to support events and initiatives
• Limited travel may also be required

• Bilingualism (English and French) required
• 5+ years of experience in communications, stakeholder engagement, grants administration, philanthropy or a related field
• Strong project management and coordination…