Market Design & Administrative Coordinator

Market Design & Administrative Coordinator

Contract Full-Time Toronto, ON, CA 1 Attachments

3 days ago Requisition

MARKET DESIGN AND ADMINISTRATIVE COORDINATOR

Contract

TIFF - THE MARKET

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission:
To transform the way people see the world, through film.

TIFF:
The Market will expand TIFF’s presence as a global hub for screen-based storytelling and reinforce its role as a global entertainment industry leader. It will connect creators, buyers, and audiences, while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

MARKET DESIGN AND ADMINISTRATIVE COORDINATOR

Reporting to the Director, Marketing & Communications – Market , the Market Design & Administrative Coordinator supports the Marketing & Communications team at TIFF:
The Market by combining graphic design expertise with strong project coordination and administrative support. This role is responsible for producing high-quality creative assets while assisting with project timelines, asset management, stakeholder communications, and departmental administration. Working closely with the Senior Graphic Designer and the Marketing & Communications team, the Design & Administrative Coordinator helps ensure creative projects are delivered on time, brand standards are maintained, and departmental workflows remain organized and efficient.

RESPONSIBILITIES:

Assist in the ideation, design, and execution of creative concepts for TIFF:
The Market marketing initiatives.

Create and adapt visual assets for print and digital platforms, including publications, social media, websites, email marketing, digital signage, event materials, banners, and environmental graphics.

Prepare presentation materials, mock-ups, and production-ready artwork for internal and external stakeholders.

Maintain brand consistency by applying approved fonts, logos, colours, imagery, and visual guidelines across all creative materials.

Produce multiple versions and adaptations of creative assets while ensuring accuracy and attention to detail.

Participate in creative brainstorming sessions, contributing ideas and collaborating with the Marketing & Communications team.

Assist in resolving creative and communication challenges by interpreting project briefs and incorporating feedback into revisions.

Prepare final artwork and production files for print and digital distribution.

Support the Senior Graphic Designer and Marketing & Communications Coordinator in managing project timelines, priorities, and deliverables.

Track creative requests, deadlines, approvals, and asset versions to ensure projects remain on schedule.

Maintain organized digital asset libraries, ensuring current versions are properly filed and accessible.

Coordinate internal and external communications relating to creative projects and marketing initiatives.

Prepare schedules, meeting materials, status updates, and project documentation as required.

Maintain complex tracking spreadsheets and databases to monitor deliveries, project milestones, marketing assets, and departmental activities.

Assist with coordinating print production, vendor communications, and delivery schedules.

Liaise with internal departments, external vendors, agencies, and stakeholders to support project execution.

Support…