Marketing Projects Senior Advisor

4 days a week in office
Hybrid work environment
The Marketing Projects Senior Advisor will play a key role in supporting the firm’s growth by leading the planning, coordination, and execution of high-impact marketing initiatives, with a strong emphasis on event project management. This role is responsible for delivering exceptional experiences across in-person, webinar, and hybrid events, while also contributing to a broader national portfolio of marketing projects, including digital campaigns, sponsor ships, branding, client initiatives, email marketing campaigns and more.

The successful candidate is highly experienced in the Toronto market and is a dependable project lead who balances creativity with strong execution. Our senior advisor will be highly organized, detail oriented, and collaborative, with the ability to manage multiple projects simultaneously while partnering closely with internal stakeholders and external vendors.
Responsibilities   Project execution:
Lead the end-to-end planning and execution of external-facing events (in-person, virtual, hybrid), ensuring a seamless and high-quality attendee experience
Project management:
Manage all elements of events from concept, vendors, creative, critical paths, budgets, RSVPs, post-mortem, and more
Stakeholder management:
Ensure overall stakeholder satisfaction, pitch ideas to internal stakeholders and provide guidance on the best practices for events and projects
Onsite support:
Attend regional in-person events, seminars and receptions to ensure clients and guests are greeted and the logistics of events are followed through seamlessly
Communications:
Compose, build and send event communications by email
Agency management:
Brief agencies and internal team members on execution details and procedures for events in other offices. Negotiate services, review contracts, and maintain strong relationships with key vendors and agencies
Reporting:
Contribute to campaign and event reporting by preparing feedback surveys, tracking performance metrics, preparing post-campaign summaries, and identifying insights and opportunities for improvement
Budgeting:
Assist in monitoring expenses, ensuring all invoice payments are processed accordingly and achieving all budget requirements

Skills and Qualifications   Minimum of 7 years of relevant experience in events, marketing projects, and project management
Relevant degree in business, marketing, communications or related field
Excellent leadership, stakeholder management, communication, organizational, operational, negotiation and team-management skills
Self-starter, proactive, solution-oriented approach with the ability to work independently while collaborating closely with a broader marketing team
Proficient in most document management systems and CRM databases, including Inter Action and Vuture
Analytical mindset with the ability to interpret data and support measurement of marketing and event performance
Strong attention to detail and experience solving complex problems through creative problem-solving in a team-based environment
Flexibility in scheduling work hours to accommodate the timing of events, which may include early mornings, evenings and weekends
Bilingualism (English/French) is considered a strong asset but not a requirement
Benefits   Retirement savings plan with employer contribution
Benefit premiums paid by the firm
Telemedicine services
Wellness matters:
Flexible health and wellness allowance that covers much more than gym memberships!
Training and development programs based on your interests and needs
The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will…