Specialist, Philanthropy Proposals

The Baycrest Foundation

has an exciting opportunity for a

Specialist, Philanthropy Proposals

Posting Number: 10031

Position Type: Permanent Full Time

Shift Type: Days, Hybrid

Bi-Weekly

Hours:

70 Hours, 7 hrs/shift

Union: Non-Union

Date Posted: August 5, 2026

Internal Closing Date: August 12, 2026

The Baycrest Foundation inspires giving to shape the future of aging and brain health. It connects generosity with purpose by supporting research, care, and education that improve the lives of older adults and their families.

Building on more than a century of leadership in aging and brain health, the Foundation empowers donors to advance breakthroughs in the prevention of cognitive decline and dementia, earlier detection and improved diagnostics, new treatments and therapeutics, and innovative approaches to dementia care.

Rooted in community and inspired by possibility, the Baycrest Foundation helps donors make a lasting difference in how people live, age, and thrive.

Reporting to the Senior Manager, Campaign Operations, the Specialist, Philanthropy Proposals focuses on developing high-impact written materials that support the cultivation and solicitation of major campaign donors, and ongoing tracking of campaign materials.

This is a role primarily dedicated to supporting the communication needs of the campaign, working collaboratively with major gift officers, Foundation Senior Leadership and other supporting roles, including Baycrest and Rotman Research Institute program teams.

The Specialist, Philanthropy Proposals is a hands‑on contributor and trusted thought partner to the Major Gifts team, helping shape how the campaign is communicated to donors.

Campaign Proposals, Reporting & Content Development – 70%

• Serves as the lead writer for proposals and cultivation materials for major campaign donors, including individuals, corporations and foundations at high giving levels.
• Translates donor interests into compelling cases for investment
• Translates campaign information and priorities into clear, compelling, donor‑centric pieces
• As required, assists the Stewardship Specialist in creating compelling stewardship reports that clearly and effectively articulate the impact of the donor’s contribution
• Develops, coordinates and provides technical advice on an array of written communications that support all stages of the donor cycle.
• Ensures that all materials align with Baycrest’s and Baycrest Foundation’s brand, tone and campaign messaging, and are error‑free, polished and up to date.
• Collaborates with major gift/philanthropy officers to advance solicitations and shape donor strategy through written communications.
• Gathers and develops stories and content that demonstrate the transformational impact of campaign investments, in partnership with Baycrest and Rotman Research Institute program teams.
• Supports the development of other written campaign materials, as requested and needed.

Information Management – 25%

• Tracks timelines and deliverables related to grant deadlines, campaign proposals, and donor communications.
• Coordinates with Foundation fundraising portfolio managers on moves‑management processes as they relate to proposals, solicitations and stewardship reports.
• Develops and maintains a library of campaign‑related materials, e.g. proposals, customized materials and impact reports
• Works collaboratively with Development, Marketing & Communications and Donor Experience teams to ensure consistent messaging and sharing of relevant content across teams.

Other Tasks – 5%

• Stays informed on trends and best practices in major gift fundraising, capital campaigns and donor communications.
• Contributes to strengthening internal processes and systems that support campaign fundraising efforts
• Performs…