Professional Development Coordinator

Summary of Role

In this role the Professional Development Coordinator is responsible for organizing and facilitating all Professional Development programs for a portfolio of approximately 12-14 designated sections and/or certificate/series programs, working closely with the PD lawyer assigned to each section/series. Some sections may have an award component which is presented during a program. Coordinators liaise with volunteers, program chairs and faculty to execute programming.

The PD Coordinator works under the supervision of the Senior Director of Lawyer Services in conjunction with PD Lawyers.

• Organize and facilitate PD programs, including book rooms, venue, refreshments and A/V and all tasks included in CPD Critical Timelines.
• Input Section programming into the PD Tracking Chart.
• Under the direction of the PD lawyers, prepare and send speaker invitations for all programs, including tracking speaker responses.
• Prepare/format program descriptions/agenda, and work with the Registration team to open program registration.
• Review and work with marketing department on advertising and marketing materials for programs.
• Liaise with volunteers and speakers with respect to logistics for the program, including the delivery of written materials for programs.
• Co-ordinate and monitor program registrations.
• Arrange travel and accommodation for out-of-town speakers and submit their expenses for reimbursement in accordance with the organization's financial guidelines and policies.
• Organize all speaker materials prior to programs for distribution to program chairs, along with introductory and closing remarks.
• Liaise with the marketing and graphics staff and the on-site print room for the production and delivery of materials for programs within set deadlines.
• Coordinate and manage program chairs and speakers on the day of the program for assigned PD programs.
• Organize post-program content/materials for the development of multi-media derivative products such as webcasts, archived video, etc.
• Work within the departmental budget for the creation of programs.
• Other duties and responsibilities as assigned by the departmental Director.

• Superior organizational capabilities
• Excellent professional communication, both written and verbal
• Strong attention to details and follow up
• Excellent computer skills including use of Microsoft Word and Excel
• Working knowledge of budget preparation
• A conceptual interest in the advocacy, professional development and other OBA related activities
• A keen interest in serving members and familiarity working with volunteers
• Ability to interface effectively with peers and clients in the legal community
• Self-motivated with the ability to multi-task and complete initiatives within short timelines
• Knowledge of the iMIS database system is an asset
• Bilingualism (English/French) is an asset

This is an existing position that offers a salary range of $53,000 to $58,000.