Manager,Grants & Funding Operations Job Toronto area,Ontario Canada,Non-Profit & Social Impact

Job title

Manager, Grants & Funding Operations

Department

Finance & Operations

Reports to

Executive Director of Finance and Donor Services

Salary range

$71,800 - $81,000

Job type

Full-Time, Permanent, Hybrid working 2-3 days per week

Location

Toronto, Ontario

Posting period

Tuesday, October 27, 2026

The opportunity

Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

Kids Help Phone Foundation is seeking a Manager, Grants & Funding Operations to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.

The Manager, Grants & Funding Operations plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone.

The ideal candidate is highly organized, financially astute, and experienced in grant/fund administration, budgeting, financial reporting, and cross-functional collaboration within a charitable or not-for-profit environment. It’ll take courage, collaboration, innovation, resilience and trust.

If you’re interested in giving more young people’s feelings a place to go with KHP Foundation, you can explore this opportunity today.

The responsibilities

Gift and Fund Administration & Compliance

Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting.

Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs

Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components

Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines.

Coordinate and facilitate cross-functional kickoff meetings following the receipt of grants or major gifts, ensuring alignment among all internal and external stakeholders manage all partners for applicable grants.

Financial Management

Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team

Develop monitoring tools/dashboards for restricted gifts

Prepare financial reports for gifts, funds and fund disbursements for internal and donor facing

Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements

Assist with annual audits by preparing fund disbursement schedules and supporting documentation.

Assist with developing, monitoring, forecasting and reporting against funding priorities

Reconciliation and reporting on fund balances to funding priorities

Conduct annual refresh of funding

Manage fund disbursements to Kids Help Phone

Proposal Support

Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams

Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities

Reporting & Analysis

Track funding trends in relation to funding priorities

Develop dashboards and reporting tools to improve fund management processes.

Identify potential financial risks and recommend corrective actions where necessary.

Cross-Functional Collaboration

Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help…