Property Administrator

Property Administrator page is loaded## Property Administrator locations:
Toronto time type:
Full time posted on:
Posted Yesterday job requisition :
R0006333
** About Quad Real Property Group
** Quad Real Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, Quad Real has expanded its capabilities to invest in equity and debt in both the public and private markets. Quad Real invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

Quad Real seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Quad Real:
Excellence lives here.
** Responsibilities**
* ** Accounts payable** - code, verify and input invoices to ensure they are processed in timely manner.
* Investigate overdue balances diligently. Maintain billing system.
* Prepare and distribute all tenant chargeback invoices (pertaining to vendor charges and QR Connect)
* Administer lease related payments (i.e. tenant allowances, etc.).
* Prepare and reconcile monthly Visa transaction statements/expenses.
* ** Accounts receivable** - reporting, support, and bank deposits.
* Analyze and act on monthly aged receivables report.
* Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
* Maintain, update and provide tenant security deposit balance reports.
* Assist Property Manager and Assistant Property Manager annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.
* Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
* Actively pursue any outstanding amounts in regard to Tenant rents and respond to Tenant’s inquiries.
* Assist in preparation of various monthly, quarterly, and annual reports for Property Manager and Assistant Property Manager and assist in annual budgeting process.
* Prepare Lease Review Checklists and ensure the accuracy of information.
* Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
* Assist with preparation of annual budgets and reforecasts for each building
* Collection of Tenant insurance certificates ensuring compliance to policies and Lease requirements are adhered to.  Ensure records are accurate, up to date at all times
* Assist with tenant’s events
* Prepare and distribute tenant’s correspondences, such as letter and memos
* Assist in resolving tenant’s daily issues/complaints
* Maintain tenant lists/files
* Embrace and pro-actively support Quad Real’s culture of environmental sustainability, and corporate and social responsibility.
* Other duties as assigned from time to time.
** Experience and Qualifications
*** High school diploma supplemented with some post-secondary in business, real estate, or accounting
* 2 years of experience in property management and/or real estate property accounting role, or 4 + years of experience in an administrative role with a desire to work in the real estate industry
* Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience
* Proficient in Microsoft Office
* Excellent written and oral communication skills
* Ability to develop and sustain cooperative working relationships
* Professional phone manner; mature and self-motivated team player with good conflict-resolution skills
* A self-starter, able to allocate one’s time effectively and manage tight deadlines
* Able to work under pressure and achieve quality results
* Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change
* An eagerness to share ideas and find opportunities to improve our property management services
* Results oriented, detail oriented and accurate
* A dedication to providing exceptional service, every day
* Ability to perform with exceptional…