Property Administrator

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities. A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top‑tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

Join a company that values innovation, growth, and excellence. At Colliers, you will be part of a team that drives results, supports your professional development, and empowers you to contribute meaningfully across our global network.

• Position:
  Property Administrator based in Toronto, Ontario.

The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy playing a central role in customer care by bringing superior interpersonal skills, attention to detail, and a positive demeanor to everything you do. Your superior communication and organizational skills mean that you are able to respond to tenant inquiries and maintain professionalism in all interactions.

• Respond to general day‑to‑day inquiries from tenants, service providers, and contractors, and redirect specific issues to the appropriate staff member for action and resolution.
• Track and distribute lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
• Prepare tenant notices and general correspondence for the Property Manager. Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.
• Assist the Property Manager with obtaining supplier and contractor quotations, tracking contract renewal dates.
• Issue, maintain and track purchase orders as required.
• Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
• Distribute Welcome and Move‑Out Packages.
• Attend and actively participate in staff meetings.
• Review and code invoices.
• Track and coordinate all tenant chargebacks with accounting.
• Work closely with the property manager to provide support with budget preparation.
• Prepare monthly property management reports for clients as directed by the property manager.
• Maintain the portfolio utility meter database and tenant utility consumption as needed.
• In conjunction with the Property Accountants, assist with monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand, and default notices, and following up with tenants to ensure timely payment of monthly rent, as directed by the Property Manager.
• Track Facility Services staff work hours monthly and verify the accuracy of payroll chargebacks from the head office. Make any necessary corrections and provide backup for any discrepancies.
• Coordinate all tenant and building signage with the Property Manager's assistance.
• Assist with the arrangement and coordination of special projects.
• Other duties as required.

• A minimum of two years of related work experience.
• Previous work experience in commercial real estate or property management an asset.
• Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
• Yardi knowledge would be considered an asset.
• Basic knowledge of accounting an asset.
• Ability to communicate clearly and concisely, both orally and in writing.
• Strong organizational and time‑management skills with a demonstrated ability to work both independently and within a team environment.
• Exhibit a high level of professionalism and excellent interpersonal skills.
• Strong relationship‑building ability, proactive, results‑oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy, with excellent product quality and attention to detail.

Area/Location Specific:
Toronto, ON

Approximate Salary Range for Role: $59,042 to $68,000

Salary ranges are determined by role, level, and location.…