Project Coordinator, Development

About Vital Infrastructure Property Trust

A proven partner in healthcare infrastructure, Vital Infrastructure invests in, operates and partners to strengthen essential healthcare infrastructure. We're a real estate investment trust with more than $5B of assets under management, owning and operating a portfolio of 133 high-quality properties across Canada, the United States, Brazil, Germany, the Netherlands, and Australia. Our leadership team brings deep healthcare expertise and long-standing relationships across local health networks.

Their disciplined approach to investment, operational excellence, and long-term ownership strategy supports portfolio quality and drives consistent, reliable performance for our investors and partners.

Vital is seeking an organized, detail-oriented Coordinator, Development to provide administrative and coordination support to our development team for a 12-month contract. Reporting directly to the VP, Development, this role will help keep development projects organized by managing invoices, coordinating RFP documentation, maintaining accurate records, supporting meetings, and following up on key administrative requirements. This is an excellent opportunity for someone who enjoys bringing structure to a busy environment, takes pride in accurate work, and is interested in building their knowledge of real estate development.

Project and Team Coordination Provide day-to-day administrative support to the VP, Development and broader Development team across active and prospective projects. Coordinate meetings, schedules, agendas, and materials; attend meetings as required, prepare minutes, and track action items through completion. Liaise with consultants, vendors, municipal contacts, and internal teams to gather information, coordinate documentation, and support timely follow-up. Maintain project trackers, status reports, and internal databases, including property information, municipal fees, application requirements, and key dates.

Assist with compiling development and planning application materials and tracking submission status, comments, and next steps. Conduct basic research and prepare summaries on municipal requirements, planning policies, project information, or other topics as requested.

Financial and Invoice Administration Receive, review, code, and process invoices associated with development projects, ensuring appropriate supporting documentation and approvals are in place. Maintain invoice and payment trackers, follow up on outstanding approvals or discrepancies, and respond to routine vendor inquiries. Support project cost tracking by maintaining accurate records and preparing regular summaries for the VP, Development and project leads. Assist with tracking project-related deposits, securities, municipal fees, and other recoverable amounts.

Coordinate with Finance to support timely payment processing, accurate project coding, and complete financial records.

RFP and Document Coordination Receive and log RFPs, proposals, and related submissions; coordinate internal circulation, review timelines, and required follow‑up. Assist with preparing, compiling, formatting, and distributing RFP packages, consultant agreements, correspondence, and other development documentation. Maintain organized electronic project files, document registers, contact lists, and records in accordance with internal standards. Track key documents, deliverables, approvals, and administrative deadlines, proactively following up with internal and external stakeholders.

Key Qualifications,

Skills and Experience:

Post‑secondary education in business administration, real estate, urban planning, project coordination, or a…