Senior Coordinator, Leasing

Toronto, Ontario

As a Senior Coordinator, Leasing, you will play a key role in supporting the Leasing team across the Office and Industrial portfolio in the Eastern region. This position requires an in-depth knowledge of lease administration, tenant relations, and leasing operations while contributing directly to achieving leasing and occupancy objectives.

Hybrid position, 4 days in-office

• Provide direct administrative support to the leasing team to help achieve team, client, and property goals.
• Prepare availability packages and marketing materials for industry professionals.
• Assist with onboarding of deal terms, Letters of Intent (LOIs), and Offers to Lease into Yardi or other lease management systems.
• Coordinate renewal activity up to 24 months ahead of expiry to optimize tenant retention and occupancy.
• Maintain leasing/site plans, marketing website, lease expiry schedules, and occupancy reports in coordination with the regional administrator.
• Support the development and implementation of asset-specific leasing strategies and merchandising plans.
• Liase with external clients in a timely manner to assist with accessing information, reports, and any other required materials.
• Participate in internal and client related update meetings to help ensure efficient deal process and reporting objectives are met.

• Act as liaison between Leasing, Lease Administration, Operations, and Accounting to facilitate effective deal processing.
• Support accurate and timely processing of lease transactions within Yardi or relevant lease management platforms.
• Assist with client reporting and document tracking for lease documentation processes.
• Contribute to the preparation of materials required for Quarterly Asset Review (QAR) meetings.
• Support data entry and materials preparation for the annual budgeting process.

• Foster strong working relationships across teams to support seamless lease execution.
• Collaborate on internal leasing initiatives and provide general support for special projects.
• Ensure timely and effective communication across stakeholders.
• Help support team marketing initiatives and events within the commercial real estate industry.

• Proactively support and promote a culture of environmental sustainability, inclusion, equity, and social responsibility.
• Embrace and model the organization’s commitment to diverse perspectives and inclusive practices.

• Education:
  
  Post-secondary diploma or degree in Business Administration or a related field.
• Experience:
  
  5+ years experience in the commercial real estate industry is required.
• Technical Proficiency:
  Strong skills in Microsoft Office (Word, Excel, PowerPoint). Experience with Yardi or comparable lease management systems is strongly preferred.

• Strong understanding of commercial real estate leasing processes, documentation, and deal administration.
• Ability to handle confidential and commercially sensitive information with discretion.
• Written and verbal communication skills with the ability to coordinate effectively with brokers, clients, legal counsel, accounting, and other internal and external stakeholders.
• Organizational skills and ability to maintain accurate, complete, and audit-ready transaction records.
• Experience coordinating transactions from initial documentation through closing/completion.
• Document management and quality-control skills, with exceptional attention to detail and accuracy.
• Ability to manage multiple transactions, deadlines, and competing priorities simultaneously.
• Experience preparing, reviewing, tracking, and…