Property Administrator

Tribe Management Inc.,, is currently seeking a  Property Administrator  to join our team in North York. The Property Administrator works under the direction of the Regional Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well as achieving or exceeding the company’s and client’s key performance indicator targets.
This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, duties, or skills required or associated with the position. It is intended to provide a general description of the principal job elements and expectations of the role. All job descriptions are subject to change based on the needs of the organization and the requirements of the position.
Reporting to the Regional Manager of the Portfolio, we are looking for a Property Administrator. Here is a list of responsibilities and skills we are looking for; however, we are willing to train the right person.

Key Responsibilities     Providing general administration and support to the property management office
Assisting with vacancy and arrears management
Preparing and processing legal forms and notices, including N4, N5, and other applicable forms
Maintaining and administering tenant files and ensuring documentation is accurate and up to date
Assisting with lease administration and related documentation
Providing professional and timely tenant liaison and communication
Inputting and processing maintenance-related purchase orders and other administrative financial information as required
Supporting the Property Management team with day-to-day administrative and operational requirements
Performing other duties and assignments within the scope, spirit, and purpose of the position as reasonably requested by management from time to time
Desired Skills and Experience     Residential property management experience is considered an asset
An asset if you have experience using Yardi or similar property management and financial software
Knowledge of the Residential Tenancies Act (RTA) is considered an asset
Strong organizational skills and the ability to manage multiple priorities and meet deadlines effectively
Demonstrates a high degree of integrity, professionalism, accountability, and sound judgment
Superior oral and written communication skills
Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook
Strong administrative experience, preferably within residential property management
Energetic and collaborative approach to the workplace, with the ability to lead by example and demonstrate a positive, solutions-oriented “can-do” attitude
Ability to positively influence, motivate, and work effectively with team members and colleagues
Proven ability to identify, evaluate, and develop new ideas and approaches that produce practical and supportable results
Strong analytical and problem-solving skills, with the ability to apply logic and sound reasoning when managing projects, reviewing information, and addressing complex financial, legal, and contractual matters
Ability to assess situations, identify appropriate solutions or recommendations, and communicate those recommendations effectively to management
Ability to work independently, take initiative, prioritize responsibilities, and manage tasks with minimal supervision while knowing when to seek guidance or support
Join a  fast-paced, fun, and supportive team  in the North York. We are willing to  train the right person with the right attitude  and provide the opportunity to learn, grow, and develop within the property management field.
If you are energetic, dependable, eager to learn, and enjoy working as part of a team, we would love to hear from you.