Medical Support Secretary

Our wonderful Medical support secretary is going on secondment for 12 months - are you the person to keep our team going? If so please have a look at how you could help us and apply. Interviews will be in person at Torbay Hospital on Thursday 26th February 2026.

Job Purpose

The post-holder will be responsible for providing effective and efficient clerical and administrative support to an assigned Consultant, associated medical staff and the multi-disciplinary teamwhere appropriate.

There will be an expectation you will be highly motivated, flexible and multi-skilled with excellent organisational skills. You will need to have a high standard of abilities using

Microsoft Office packages and experience of using bespoke IT systems.

The post holder will need to meet deadlines, collate data and maintain standards relating to administrative processes. They will need to be able to work within a team effectively and sharework streams where appropriate.

Key Responsibilities include:

• Comprehensive diary management and ensuring Consultant/associated team members are briefed and ready for meetings and appointments
• Transcribe comprehensive dictation from audio recordings into letters, reports, minutesor directly onto patient records
• Provide general administrative function for the Consultant, which will include being pointof contact, writing detailed letters and reports for the Consultant and associated team toapprove
• Collate and distributing reports/papers for meetings chaired by the Consultant/associatedteam and ensuring the agenda is sent out to report authors and attendees in advance
• Meeting administration: taking and distributing formal minutes; recording clear actions and following these up to check completion; maintaining attendance records
• Event coordination and planning as required
• Supporting the Consultant and team by ensuring that records are up to date on allstaffing and patient systems and that items are dealt with quickly and efficiently on appropriate finance systems

Profile:

• Excellent planning and organisation skills
• Excellent attention to detail
• Enthusiastic and confident to challenge
• Takes pride in their work and consistently strives to produce work of the highest standard
• Experience of prioritising a varied and busy workload their own and that of the Consultant they support and using initiative
• Experience of working under pressure with the ability to work to and achieve deadlines.

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile;

making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Please see attached person specification and job description for full details of the role and the duties required.

• Evidence of continuing professional and personal development
• Intermediate IT skills in Microsoft Office…