Senior Clerical Assistant - Community

Job Title:

Senior Clerical Assistant

Basic Function:
Under the direction of an assigned supervisor, perform varied, responsible routine to complex clerical duties to support the needs of an assigned District program, function, or office. Train and provide work direction to others as assigned; provide quality customer service in a multi‑culturally diverse environment and do other related work as required.

Senior Clerical Assistants perform diverse clerical duties and frequently serve in a lead capacity or as sole clerical support in a specialized program or function. They have extensive public contact and are expected to perform assigned duties with only occasional instruction and assistance. They serve as a technical resource regarding office or program procedures, policies and regulations.

• Plan, schedule and perform a wide variety of complex, responsible clerical duties related to an assigned office, program or function.
• Provide technical or specialized information and assistance to students, staff, and the public, and explain rules, regulations, policies, and procedures.
• Receive and screen phone calls and visitors; direct inquiries and provide technical information concerning policies and procedures of assigned program or office according to established guidelines.
• Prepare correspondence, letters, records, tests, reports, schedules, minutes, memoranda, bulletins, tables, lists, requisitions, purchase orders, and other communication materials from clear copy, rough draft or oral instructions; proof finished copy; address envelopes and cards.
• Establish and maintain complex filing and record systems; update and cross‑reference information as needed.
• Schedule appointments and assist in the preparation of agendas and minutes; transmit confidential or sensitive information as necessary.
• Compile and analyze data relating to an assigned department or function; organize and prepare preliminary reports as requested by supervisor.
• Collect, complete and post data to maintain records or statistics of students and other campus or business matters; compute and tabulate statistical data.
• Establish, prepare and maintain supply inventory; order supplies and materials as assigned; sort and file documents according to established procedures.
• Receive, review and process a variety of reports and documents; assure timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy.
• Operate a variety of office equipment including a typewriter, personal computer, word processing and software applications, calculator, copier machine, and other office equipment.
• Receive, sort and distribute incoming and outgoing mail.
• Train and provide work direction to other clerical personnel and student employees as assigned.
• Perform other related duties as assigned.

• Education and Experience:
  
  High school graduation and two years of increasingly responsible clerical experience.
• Computer Skills Test:
  Successfully pass the Computer Skills Microsoft Office 2016 Basic Word Test with at least 70% accuracy.
• Modern Office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Record‑keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Basic techniques and operation of a personal computer.
• Perform responsible clerical work with speed and accuracy.
• Establish and implement office procedures as needed and according to established guidelines.
• Understand, interpret rules and written directions and apply to specific situations.
• Meet schedules and timelines.
• Work confidentially with discretion.
• Maintain records and prepare reports.
• Communicate effectively orally and in writing.
• Type at 45 net words per minute, corrected.
• Use a variety of office equipment including a typewriter, personal computer and applicable software, calculator, copier, and facsimile machine.
• Lift and carry up to 25 lbs.; move from one work area to another as needed; reach to maintain and retrieve files.

• Health, life, dental and vision insurance.
• Paid sick leave equal to one day for each month of service.
• Public Employees Retirement System (PERS) and Social Security.
• Summer work: eight 32‑hour work weeks with full pay.

Online application:
El Camino College Jobs. Submit resume and required documents by the closing date:
Thursday, January 8, 2026 at 3:00 p.m. PST. If you need assistance, call  Ext. 3807 or email hr.

El Camino Community College District is an equal opportunity employer. No discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, veteran status, or any other basis required by state and federal law.