Senior Clerical Assistant - Community

El Camino College

Senior Clerical Assistant - Community Advancement

Req: C

Division:
Community Advancement

Close Date: THURSDAY, JANUARY 8, 2026 AT 3:00 P.M.

Complete job description and application available online at:

This position is contingent upon available categorical funding

Under the direction of an assigned supervisor, perform varied, responsible routine to complex clerical duties to support the needs of an assigned District program, function, or office. Train and provide work direction to others as assigned; provide quality customer service in a multi-culturally diverse environment and do other related work as required.

Senior Clerical Assistants perform diverse clerical duties and frequently serve in a lead capacity or as sole clerical support in a specialized program or function. The Senior Clerical Assistant position has extensive public contact and is expected to perform assigned duties with only occasional instruction and assistance. The position serves as a technical resource regarding office or program procedures, policies and regulations.

• Plan, schedule and perform a wide variety of complex, responsible clerical duties related to an assigned office, program or function.
• Provide technical or specialized information and assistance to students, staff, and the public, apply and explain rules, regulations, policies, and procedures.
• Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies and procedures of assigned program or office according to established guidelines.
• Prepare correspondence, letters, records, tests, reports, schedules, minutes, memoranda, bulletins, tables, lists, requisitions, purchase orders and other communication materials from clear copy, rough draft or oral instructions for supervisor's approval and/or signature; proof finished copy; address envelopes and cards.
• Establish and maintain complex filing and record systems; update and cross-reference information as needed.
• Schedule appointments and assist in the preparation of agendas and minutes; transmit confidential or sensitive information as necessary.
• Compile and analyze data relating to an assigned department or function; organize and prepare preliminary reports as requested by supervisor.
• Collect, complete and post data to maintain records or statistics of students and other campus or business matters; compute and tabulate statistical data.
• Establish, prepare and maintain supply inventory; order supplies and materials as assigned; sort and file documents according to established procedures.
• Receive, review and process a variety of reports and documents; assure the timely distribution and receipt of a variety of records and reports; and request or provide information as necessary to assure completeness and accuracy.
• Operate a variety of office equipment including a typewriter, personal computer, word processing and software applications, calculator, copier machine, and other office equipment.
• Receive, sort and distribute incoming and outgoing mail.
• Train and provide work direction to other clerical personnel and student employees as assigned.
• Perform other related duties as assigned.

Any combination equivalent to graduation from high school and two years of increasingly responsible clerical experience.

• Successfully pass the Computer Skills Microsoft Office 2016 Basic Word Test with at least 70% accuracy. Applicants who meet the qualifications will be sent an email from  with a link to take the tests. The information will be sent to the email address provided on your application.

• Modern Office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• Record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Basic techniques and operation of a personal computer.

• Perform responsible clerical work with speed and accuracy.
• Establish and implement office procedures as needed and according to established guidelines.
• Understand, interpret rules and written directions and apply to specific situations.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Maintain records and prepare reports.
• Communicate effectively orally and in writing.
• Type at 45 net words per minute, corrected.
• Type from dictating equipment.
• Understand follow oral and written instructions.
• Review materials for accuracy and where applicable make corrections.
• Operate a variety of office equipment including a typewriter, personal computer and applicable software, calculator, copier, and facsimile machine.
• Work effectively and cooperatively with others.
• Lift and carry up to 25 lbs.
• Move…