Facilities & Office Administrator , Administration

Overview

Hexagon Autonomous Solutions is looking for a Facilities & Office Administrator
Reporting to the Quality Manager in our matrix organization, we are seeking a highly driven, hands-on Facilities & Office Administrator to join our growing Lean Manufacturing organization in Torrance, California. In this role, you will be responsible for overseeing and managing Antcom’s day to day admin and facilities needs.

The Facilities & Office Administrator oversees the smooth day to day operations of the workplace, combining responsibilities in facilities management, office administration, and employee support. This role ensures the physical workspace is safe, efficent, and well-maintained while also managing administrative tasks that keep the office running efficently.

The

Location:

Hexagon is a global company with locations around the world. This position is based in Torrance, California.

As Facilities & Office Administrator
you will be responsible for:

• Overseeing the maintenance and management of Antcom's facilities
• Track and coordinate preventive maintenance schedules.
• Coordinate with vendors and contractors for repair and maintenance (cleaning, HVAC, security, etc)
• Maintain records of maintenance and repairs
• Develop and implement policies and procedures to ensure the efficent operation of the facility
• Leading the internal Safety Committee
  • Conduct regular inspections for Health and Safety issues.
  • Review and update Health & Safety programs and policies in compliance with local and federal requirements.
  • Create Safety training plans and conduct regular employee training.
• Ensure the facility complies with government regulations and safety standards
• Manage budgets and expenses related to the facility
• Manage visitor pre-screens, greeting, and check in
• Order and maintain office supplies, snacks, and equipment
• Provide support to finance, safety, and IT departments as needed
• Assist in implementing sustainability and workplace improvement initiatives
• Coordinate open and close scheduele of the Antcom facility
• Accessibilty outside of business hours and/por ability to be on site in the case of a facility emergnacy (expected infrequently, can delegate this accessability during planned absences)

Must-Have:

• 3-5 years of expereince in facilities management, office admin,or a similar role
• Strong organizational, multitasking, and problem-solving skills
• Well versed in collaborating with internal and external leaders to understand customers’ requirements, create solutions and process improvement initiatives
• Excellent communication, organization and presentation skill
• Basic understanding of building systems (HVAC, Electrical, and Security)
• Proficiency with office software (MS Office)
• Some project management experience
• Ability to be on site 5 days a week

Nice-to-Have:

• Familiarity with safety regulations and building codes
• Expereince managing small budgets or facility projects

Key Success Factors:

• Strong ability to organize and manage multiple priorities using effective problem solving/resolution skills and a collaborative team focus
• Ability to drive a culture of accountability and results through strategy deployment and effective performance management
• Ability to communicate and interact effectively with people from multi-functional and diverse background
• Ability to thrive in a fast paced, tight deadline environment and perform well under pressure

We are an Affimative Action/Equal Opportunity Employer, including disability/veterans.

Click on the links below to learn more about Equal Employment Opportunity.

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Applicants that require accommodation in the job application process may contact Human Resources for assistance at  ext:134

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Compensation & Benefits

Hexagon’s Autonomy & Positioning division provides the following compensation range and a general description of other compensation and benefits. This compensation range is based on a full-time schedule. The Company reserves the right to pay more or less…