Facilities Coordinator

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About Castelion

Castelion is bringing a new approach to defense development and production: one that focuses on short, iterative design cycles, rapid testing in development, and modern commercial manufacturing strategies for production ’re designing, building, and testing next generation long range strike weapons systems to give America and its Allies a definitive edge and deter future conflicts.

We are seeking a proactive, detail-oriented Facilities Coordinator to support the day-to-day operations and maintenance of our facilities. This role is essential in ensuring our work environment is safe, functional, and efficient, supporting employee productivity and satisfaction.

The ideal candidate will have a strong background in facilities management or office administration, excellent organizational skills, and the ability to coordinate multiple tasks in a dynamic, fast-paced environment.

Responsibilities

• Serve as the first point of contact for all facilities-related inquiries, service requests, and vendor coordination.
• Manage work order system and ensure timely resolution of maintenance and repair issues.
• Oversee building operations including HVAC, lighting, janitorial, security, and office equipment.
• Coordinate with external vendors and service providers to ensure quality and timely service.
• Maintain facility records including service logs, safety inspections, floor plans, and maintenance schedules.
• Support space planning, office moves, and furniture installations.
• Monitor and replenish office and facility supplies; manage inventory and purchasing as needed.
• Assist in ensuring compliance with safety, health, and environmental regulations.
• Participate in emergency preparedness planning and response, including fire drills and safety training.
• Provide administrative support to the Facilities Manager and contribute to departmental projects.

Basic Qualifications

• High school diploma or GED; associate degree or equivalent experience preferred.
• 2+ years of experience in facilities coordination, office management, or related field.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CMMS or facilities software a plus.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Knowledge of basic building systems (HVAC, electrical, plumbing) is a plus.

Additional Benefits

All employees are granted long-term stock incentives as part of their employment  employees receive access to comprehensive medical, vision, and dental insurance, and the company offers four weeks of paid time off per year.

Leadership Qualities

Bias to Action and Creative Problem Solving
. Desire and experience questioning assumptions in ways that lead to breakthrough ideas that are ultimately implemented. Successfully bring in applicable processes/concepts/materials from other industries to achieve efficiency gains. Ability to personally resolve minor issues in development without requiring significant support.

High Commitment, High Initiative
. A successful candidate will have a genuine passion for Castelion’s mission and consistently look for ways to contribute to the company’s technical goals and prevent hardware blockers. Ability to work in a fast paced, autonomously driven, and demanding atmosphere. Strong sense of accountability and integrity.

Clear Communicator
. Proactively communicates blockers. Trusted in previous roles to be voice of company with regulators, suppliers, gate keepers and customers. Capable of tactfully managing relationships with stakeholders to achieve company-desired outcomes without compromising relationships. Emails, IMs and verbal interactions are logical, drive clarity, and detailed enough to eliminate ambiguity.

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or…