Sales Administrative Assistant

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization Since 1991 All Access Staging has been an international leader of quality set construction and staging design. We work in the fast-paced world of live entertainment for television, film, festivals, conventions, tours, and installation markets throughout the globe. All Access Versa Stage has innovative staging products designed and manufactured at our headquarters in Los Angeles with locations in New Jersey, and London areas, but can travel the world with our product to take any event to the next level!

Location Torrance, CA

Category Administration

Position Sales Administrative Assistant

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

$22- $28 per hour - DOE

All Access Staging & Productions, Inc. is seeking an organized, detail-oriented, and proactive Sales Administrative Assistant to support our sales team. This position is responsible for assisting with quotes, processing and reviewing sales and rental orders, maintaining accurate customer and job records, tracking documentation, and coordinating information between the sales team, clients, and internal departments.

The ideal candidate will have strong communication and organizational skills, the ability to manage multiple priorities, and the flexibility to work in a fast-paced, deadline-driven production environment. Attention to detail, accuracy, and the ability to follow established procedures are essential to this role.

This is a non-exempt, hourly position. Eligible employees may participate in company benefit programs, subject to applicable eligibility requirements and plan terms.

• Follow established company policies, standard operating procedures, and applicable safety requirements.
• Assist Sales Account Executives with preparing, updating, and maintaining quotes, orders, and related documentation.
• Enter, review, and maintain accurate sales and rental information in company software systems.
• Coordinate communication between the sales team, clients, and internal departments to ensure order details and requirements are communicated accurately and promptly.
• Respond to telephone calls and email inquiries in a professional and timely manner.
• Maintain customer records, account notes, contact information, and job documentation.
• Track order status, logistics, and required paperwork for active jobs to support timely and accurate execution.
• Review sales and rental entries for accuracy, completeness, and discrepancies, and report findings to the Sales Manager as requested.
• Prepare routine reports and assist with daily, weekly, and monthly sales tracking and analysis.
• Perform general administrative and clerical duties, including filing, copying, scanning, and mailing documents.
• Handle confidential customer, company, and business information appropriately.
• Assist with additional sales and administrative tasks as needed to support department operations.

• High school diploma or equivalent preferred.
• Previous administrative, customer service, sales support, or related experience preferred.
• Strong verbal and written communication skills.
• Professional and courteous telephone and email communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word.
• Experience with sales, rental, inventory, or order management software preferred.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records.
• Ability to prioritize tasks, manage multiple assignments, and meet deadlines in a fast-paced environment.
• Ability to communicate effectively and work collaboratively with employees across multiple departments.
• Ability to follow instructions, established procedures, and department processes.
• Ability to handle confidential and sensitive information appropriately.
• Reliable attendance and punctuality.
• Experience in live events, staging, entertainment production, or a related industry preferred.
• Bilingual communication skills are a plus.

• Regularly required to communicate verbally and listen effectively.
• Frequently required to sit and work at a computer for extended periods.
• Regularly required to use a computer,…