Payroll Coordinator

Job Summary:

We are seeking a detail-oriented and client-focused Payroll Coordinator to join the payroll outsourcing team. This role is responsible for processing payroll for multiple client companies, ensuring compliance with local, state, and federal regulations, and delivering timely, accurate payroll services.

• Process end-to-end payroll for assigned client accounts, including wage calculations, tax with holdings, and benefit deductions
• Maintain and update employee payroll records in the system
• Review and verify timesheets, work hours, and attendance data
• Prepare and submit payroll reports to clients on a regular basis
• Ensure compliance with applicable laws, regulations, and company policies
• Serve as the point of contact for client inquiries related to payroll matters
• Collaborate with internal accounting, benefits, and tax teams as needed
• Handle year-end processing, including W-2s, 1099s, and other tax forms
• Identify and recommend process improvements to enhance efficiency and accuracy

• Associate's or bachelor's degree in business or accounting preferred
• Proven experience in a fast-paced environment required
• Bilingual in English and Japanese
• Proficiency in payroll software (e.g., ADP, Paychex, Quick Books Payroll, or similar) welcome
• Strong attention to detail and organizational skills
• Excellent communication skills and customer service mindset
• Ability to handle sensitive and confidential information with discretion
• Strong with numbers
• Team work
• Proven experience in payroll processing (2+ years preferred), ideally in a multi-client or outsourcing environment
• Knowledge of relevant payroll laws and tax regulations (FLSA, IRS rules, etc.) welcome