Extension Administrative Assistant and Goshen County Fair Youth Show Coordinator

Extension Administrative Assistant and Goshen County Fair Youth Show Coordinator

PLEASE NOTE:

This position is located at the University of Wyoming Extension, Goshen County office, Torrington, Wyoming.

General Purpose
The Extension Administrative Assistant & Youth Show Coordinator provides comprehensive administrative, financial, and event management support for the University of Wyoming Extension, Goshen County office, while also serving as the lead coordinator for the Goshen County Fair Youth Show. This position ensures efficient daily operations of the Extension office, delivers high-quality customer service to stakeholders, and manages all aspects of planning, organizing, and executing youth show activities in collaboration with the Youth Show Committee and the Goshen County Fair Board.

• Serve as the first point of contact for the Extension office, providing professional customer service and public relations support.
• Manage office communications, including answering telephones, responding to inquiries, processing mail, and drafting correspondence.
• Maintain accurate office files, records, and databases to support Extension programming.
• Prepare and distribute reports, documents, and communication materials.
• Coordinate and schedule meetings, events, and appointments.
• Process supply orders, manage inventory, and maintain office resources.
• Operate office equipment and perform general clerical duties such as copying, scanning, and filing.
• Provide administrative support to staff and educators to ensure successful delivery of Extension programs.

• Serve as secretary to the Youth Show Committee, preparing agendas, scheduling meetings, and collaborating with the Committee Chair.
• Attend Goshen County Fair Board meetings; provide financial reports and progress updates.
• Oversee all secretarial and financial duties related to the Youth Show, including budgeting, reporting, and record keeping.
• Develop, publish, and distribute the Goshen County Fair Exhibitor Handbook.
• Solicit, contract, and coordinate judges, clerks, superintendents, and award/show donors.
• Prepare exhibitor materials such as entry tags, call sheets, and schedules following registration deadlines.
• Maintain organized digital records of awards, donors, recipients, and class placings.
• Facilitate and manage all logistical details of the Youth Show during the Goshen County Fair.
• Ensure equitable support for 4-H and FFA exhibitors, judges, clerks, and superintendents.
• Enforce policies and procedures established by the Youth Show Committee and Fair Board.
• Provide open communication and accessibility to exhibitors, families, and the public.
• Work flexible hours, including evenings and weekends, during fair season.

Strong organizational and time management skills; ability to manage multiple priorities under deadlines. Excellent communication and interpersonal skills to work with staff, volunteers, and the public. Proficiency with Microsoft Office Suite and Quick Books; willingness to learn the Fair Entry program. Experience with financial reporting, event planning, or program coordination preferred. Ability to work independently while also contributing as part of a team.

Demonstrated problem-solving and conflict resolution skills, with the ability to remain professional under pressure.

Please email your resume to asmit
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