Office Support Specialist

This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties, data entry and reporting of work orders using the AIM Work Order system, tracking and reporting quarterly, semi-annual and annual inspections, collecting, filing and reporting on correctional audit standards, completing purchase requisitions, tracking purchases and may assist in managing employee time cards.

The Wyoming Department of Corrections contributes to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

The Wyoming Medium Correctional Institution (WMCI) is located in Torrington, WY, and is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical, mental health, dental, substance abuse, life skills, cognitive/behavioral, and/or sex offender treatment services.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensation calculator.wyo.gov

Human Resource Contact: Jessica.nielsen /

• Performs executive-level administrative and support duties.
• Manages the day-to-day operations of assigned programs, projects, or functions between a variety of sources, as well as office maintenance and inventory.
• Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, public or other government entities.
• Assists staff; monitors/reviews quality of work; assists with scheduling; provides technical assistance and training.
• Plans, coordinates, and facilitates meetings.
• Reviews documents, files, records, etc. to determine action to be taken.
• Resolves some light computer/network problems.
• Responsible for program integrity assurance.
• Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated and resolved.
• Develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
• Requests and receives bid quotes, researching and resolving issues with vendors.
• Maintains database information.
• Creates and edits reports & documents for management.
• Manages schedules and timelines for managers.
• Manages and oversees all office equipment and supplies.
• Responsible for processing, maintenance, and quality control of records and documents.
• Compiles vital information.
• Coordinates program functions between a variety of sources.
• May assist with general maintenance tasks and also escort contractors within and around prison grounds.
• Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.

• Knowledge of applicable federal, state and local laws, codes, regulations and policies, technical processes and procedures related to the department.
• Knowledge in applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of investigating alleged non-compliance.
• Knowledge of project management.

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates, Licenses, Registrations:

None

OR

Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

• Lifting/grasping up to 20 pounds without assistance on an…