Office Assistant

Pay Schedule I, Grade 19, Regular

Schedule:

35 hours per week.

A vacancy exists in the Office of Budget and Finance

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions
and changes in job duties due to reclassification
as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note:

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of an office.

• Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.
• Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail. Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
• Sets up and maintains office databases and logs. Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records. Performs queries and compiles routine reports from various data sources. Assembles data for inclusion in narrative and statistical reports. Creates and updates office spreadsheets.
• Establishes and maintains confidential alphabetical, chronological, or subject matter files and records. Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints. Determines release of information according to established procedures and confidentiality. Initiates the process of purging and updating files.
• Opens, date stamps, and distributes incoming mail to appropriate staff. Tracks the handling of correspondence and/or written complaints to the time of completion. Ensures office responses are completed in a timely manner.
• Greets and directs clients and visitors. Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collects information regarding more complex inquiries and refers to appropriate staff for follow‑up as necessary.
• Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Types, photocopies, and distributes meeting agendas and/or minutes.
• Prepares or assists in the preparation of personnel related documents and forms. Performs timekeeping functions for the work unit. Prepares payroll and tracks leave usage.
• Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers.

Assists in the preparation of County legislation. Maintains simple financial and statistical records. Reconciles account balances. Orders and maintains office…