Admin Office Associate

Baltimore County District Court ? 120

E. Chesapeake Avenue, Towson, Maryland 2128

$ 52,704

Non-Exempt

Administrative Office Associate

Judges? Chambers

October 21, 2026

No

FT

The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans. Telework, up to 2 days per week, may also be available. Telework eligibility is based on job functions and the approval of the Administrative Head.

The Administrative Office Associate performs varied support duties for one or more administrative officials, departments, judges, or work units for Baltimore County District Court. Requires some knowledge of the unit's activities and functions. Coordinates meetings; makes appointments; sorts, files, and retrieves correspondence, files, records, and reports; and creates correspondence on behalf of officials, departments, or work units. Collects and distributes mail, maintains office supplies, processes travel or other expense reports, and performs Human Resources functions, as needed.

Work is performed under general supervision.

• Sets hearings for violation of probations, sentencings, remands from Circuit Court, sub curia cases, modifications of sentence and final dispositions. Prepare orders and memos at the Judges' request along with maintaining scheduling calendars/logs of cases for the Judge.
• Receives, moves, and updates tasks In MDEC for the Judge's ruling. Once ruled on reviews and updates the system for each task accordingly or forwards to the appropriate department.
• Answer. screen and route telephone calls to correct Judge as well as assists callers with inquiries regarding policies and procedures.
• Contact various agencies to recall warrants and to Issues releases and writs of Habeas Corpus as directed by the Judge
• Assists Visiting senior Judges' with, navigating system, preparing expense reports and other general office help. (Copying, emailing & contacts others by phone)
• Collect, sort, and distribute mail and correspondence sent to chambers department.
• Order and maintain office supplies. Fill In when needed in other locations within the county to provide secretarial support.

• Education:
  
  High School Diploma (or GED equivalent).
• Experience:
  
  Two (2) years of work experience providing secretarial, clerical, or administrative work involving the use of a personal computer and word processing software.

• Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication and division.
• General office practices, procedures, and equipment.
• Office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc.
• Judicial policies, procedures, and forms.

• Managing priorities to meet critical deadlines while multitasking.
• Typing on personal computer.
• Organization and time management.
• Accuracy and attention to detail.
• Customer service and handling problems tactfully and patiently.
• Reading, comprehension, proofreading, and editing.
• Usage of standard office equipment, computer equipment, and computer applications.
• Interpersonal communication and relations.

• Work within time constraints, meet fixed deadlines and demonstrate good organizational skills.
• Interpret, apply, and follow a variety of written or verbal instructions.
• Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Personal computer, scanner, printer, copy machine, telephone and fax machine

• MDEC/Enterprise Justice, Office 365, Word 2016, Outlook 2016, Microsoft Teams, are used in our daily operations to process work and to assist outside agencies and…