Management Analyst - Procurement Logistics Coordinator

Pay Schedule VI, Grade 26, Regular

Schedule:

35 hours per week

A vacancy exists in the Office of Budget and Finance.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this classification may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note
:
Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You MUST attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Under general supervision, responsible for pre-purchasing process, post procurement activities, inventory auditing, contract administration functions and ensuring that the quality of all goods/services meet the need of the County.

• Ability to read, analyze and interpret legal documents, financial reports and technical documents.
• Skill in problem recognition, information search, alternatives evaluation, purchase decision and post-purchase evaluation.
• Skill in record-keeping, reporting, spend analysis, supplier evaluation, contract management, and supplier onboarding.
• Act as liaison between internal business parties and external vendors and suppliers, making sure that conditions are correctly documented and followed through.
• Assists with negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.
• Facilitates the procurement of goods, services, supplies, and equipment.
• Prepares and processes contracts.
• Provides advice and guidance to agency staff regarding purchasing activities.
• Researches and reports on a variety of informational, operational, and management issues.
• Analyzes and evaluates the effectiveness of policies, procedures, operations, and methods.
• Analyzes staffing requirements, work scheduling, equipment and facilities.
• Performs fiscal analyses of management proposals.
• Collects and compiles data.
• Performs statistical analysis of data.
• Writes and presents comprehensive reports and memorandums.
• Keeps abreast of County, Federal and State procurement/purchasing laws.
• Participates in special projects as assigned.
• Manages the accurate submissions of regular and annual reports, as necessary.

• May represent the department at meetings or on committees.
• Performs other related duties as required.
• Processes securities for the department including Checks, Bonds, and Letters of Credit.
• Knowledge of Advantage Financials.
• Knowledge of Workday Financials.

Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field.

(Experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.)

• Proven ability to work effectively in a fast-paced and fluid environment
• Strong project management skills
• Intermediate skills using Microsoft Office applications
• Strong interpersonal skills
• Ability to contribute to a collaborative team environment
• Strong time management and problem-solving skills
• Highly effective communication with the ability to prepare and present clear and accurate information
• Ability to establish effective working relationships with co-workers, county staff, IT consultants, vendors and sub-contractors

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses,…