NW Michigan Metro Admin

NW Michigan Metro Administrator

Join Young Life as an NW Michigan Metro Administrator to provide administrative support for the metro office, acting as a liaison between the metro director and area offices. The position involves operations, volunteer support, accounting, event administration, and leadership development.

• Implement the operations of NW Michigan Young Life in partnership with the Associate Regional Director and Area Developer.
• Partner with Regional Admin to support NWMI areas with regional needs.
• Support staffed areas as a resource to Area Directors and Area Admins.
• Serve volunteer areas (or PT staff) with area admin support.
• Help execute an administrative start‑up process to set up brand new areas.
• Screen new volunteers.
• Set up email, website, and social media for new areas.
• Maintain a contact list for volunteers and donors.
• Set up processes for reimbursements or P‑card.
• Initiate and submit monthly expense reports; reimburse volunteer leaders; pay invoices; help areas set up annual budgets.
• Gather weekly numbers for clubs, campaigners, and kids known by name, and log numbers weekly.
• Support areas in scholarship opportunities for camp; help request camp spots, complete contracts, plan logistics; create promotional materials and online sign‑ups; track sign‑ups and payments; provide communication resources to team leaders.
• Create Excel trackers for donor engagement and quarterly newsletters; prompt areas to write year‑end letters; create a regional donor report.
• Attend bi‑weekly meetings with NW Michigan staff; build working relationships with other regional admins; coordinate fundraising and donor development.
• Answer correspondence and phone calls; file and prepare mailings; send prayer e‑mails and updates; communicate new mission policies and procedures.
• Assist the metro director with workload, process and track donations and donation database.
• Maintain donor and leader databases, ensuring all forms, questionnaires, and background checks are up to date.
• Manage monthly expenses and budgets, including FDT, metro and staff expense reports.
• Provide personnel support for metro staff, including HR and personnel action requests.
• Coordinate metro fundraising events and other metro events; provide camping administration.
• Ensure compliance with GPS system reporting and facilitate paperwork to open and close area ministries.
• Manage administration of social media accounts and eNewsletter (mSite, Facebook, Twitter, etc.).
• Handle accounting tasks: pay bills, submit purchase card expenses and donations; evaluate financial status monthly.
• Maintain contact databases and mailing lists for staff, clubs, campaigners, committees, leaders, and prayer partners.
• Coordinate area meetings: staff, leadership, committee; oversee camp, banquet, golf marathon, and auction events; manage invitations, RSVP, sponsor ships, and donor communications.
• Provide training support to metro director, area administrators and staff on processes and applications.
• Handle public relations and additional work as requested by area and metro staff.

• BA or BS preferred with at least three years as an administrative assistant in a large organization or ministry.
• Three to five years of administrative assistant experience preferred.
• Knowledge of office management and supervisory techniques; ability to plan and oversee work of others.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and ability to handle concurrent tasks.
• Excellent written and verbal communication skills and grammar.
• Ability to establish effective working relationships with field staff and provide outstanding customer service.
• Confidentiality and basic accounting skills.
• Detail‑oriented multi‑tasking ability and initiative in developing processes/systems around events.
• Relational skills with both kids and adults.

Young Life requires employees to sign a Statement of Faith and believes each staff member should minister as a servant of God. This position requires a belief in Jesus Christ as a personal Savior and adherence to the Statement of Faith and related policies.

Office environment.