INDIES Awards Program Coordinator; on-site, Part-Time

Foreword Reviews is seeking a dependable, detail-oriented on-site Program Coordinator to support the day-to-day administration of the INDIES Book of the Year Awards.

This role focuses on maintaining established workflows, coordinating physical materials, communicating with publishers, and ensuring submissions move smoothly through the awards process. Established systems, templates, and automated workflows are already in place, allowing the coordinator to focus on organization, accuracy, customer support, and the successful day-to-day operation of the program rather than developing new processes.

Training will be provided.

This is an onsite, flexible part-time position expected to average approximately 15–20 hours per week, with additional hours during the annual judge shipment period. While some responsibilities may be completed remotely, the coordinator will be expected to work in the office one to two weekdays per week, depending on program needs, to receive deliveries, organize submitted books, prepare judge shipments, and support other physical aspects of the awards program.

Work must generally be completed during normal business hours on weekdays to support publisher communications and program operations.

• Coordinate the physical intake and organization of submitted books.
• Maintain accurate records of submissions using established systems and procedures.
• Respond professionally to publisher questions regarding submissions, deadlines, and program policies.
• Prepare books for internal screening rounds by collecting and organizing titles.
• Coordinate the annual packing and shipment of books to judges.
• Monitor automated workflows and escalated issues when necessary.
• Assist with basic administrative tasks related to the awards program.
• Maintain organized storage of books and program materials.

• Excellent organizational skills and attention to detail.
• Comfort working with spreadsheets and web-based software.
• Ability to lift and move boxes of books.
• Ability to manage repetitive administrative tasks accurately.
• Reliable and self-directed with minimal supervision.
• Customer service experience preferred.
• Traverse City or adjacent-based.

• Administrative support
• Shipping and receiving
• Office organization

• Part-time
• Approximately 15–20 hours per week
• Seasonal increase in hours during annual judge shipment preparation.
• Flexible schedule. Work must generally be completed during normal business hours to support publisher communications and program operations.

• $20 per hour
• 1099 contractor or part-time employee

• Publisher inquiries receive timely, professional responses.
• Physical books are accurately organized and easy to locate.
• Judge shipments are prepared accurately and on schedule.
• Automated workflows continue to operate smoothly with minimal intervention.
• The awards program runs efficiently through established processes.