Admin Assistant​/Bookkeeper

Firwood Design Group is a civil/environmental engineering firm serving the Pacific NW since 2004. Our company provides critical infrastructure in support of our communities by providing reliable engineering solutions. We are currently looking for a Part Time Administrative Assistant to join our Troutdale, OR office. Firwood Design Group is a team‑driven positive work environment that promotes integrity and excellence in our work.

• Good Communication: excellent written and verbal communication skills and possess the ability to provide exceptional customer service.
• Organized: you pay attention to detail and can help coordinate and track items such as meeting minutes, schedules, office supplies, time sheets, etc. Ability to multi‑task.
• Computer
  
  Skills:
  
  you have excellent solid understanding of Excel, Word and the Microsoft Suite. Quick Books is a plus.
• Relationship‑focused: you have strong interpersonal and communication skills, a collaborative approach and an interest in supporting our Senior Project Managers, Project Engineers and Project Team members.
• Hard Working and Self‑Motivated: you care deeply about delivering quality work for your team. You are self‑motivated and perform work without a large amount of supervision.
• Curious: you strive to learn and are not afraid to ask questions.
• Integrity: you do the right thing, even when no one’s watching.

Fun, Friendly and Dedicated Professional Team.

Competitive compensation and generous benefits: we offer an industry competitive package with details shared and discussed in the early stages of candidate conversations.

• Prepare monthly customer invoices and statements.
• Enter, review and approve time sheets in Quick Books Online.
• Maintain invoices, contracts and insurance certificates for multiple projects.
• Maintain inventory of office supplies and ensure adequate stock is maintained.
• Track and process monthly office billing expenses.
• Process employee payroll and maintain personnel records.
• Process mail.
• Reach out to customers with overdue balances regarding payment.
• Update annual company filing records, archive older files and organize filing system.
• Process credit card charges.
• Set up new project files.

• High School Diploma.
• Minimum of 3 years’ experience providing administrative support in a professional/technical services environment.
• Organized and detail‑oriented disposition.
• Strong organizational and communication (written/oral/visual) skills.

When you work at FDG, our firm thrives on quality and variety. We believe our best work happens in a culture of collaboration and inclusion. We believe in work‑life balance and support our staff in flexible work schedules.

We’re also committed to enriching the communities around us with smart, creative and reliable solutions. We know our employees make an investment in us, so we’re committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. FDG is expanding — and we’re dedicated to developing an internal infrastructure with the strength and talent to support that growth.