Program Coordinator; KF

The Kresge Foundation is one of the top 20 private foundations in the United States and the only one focused exclusively on expanding opportunities for people with low income in American Cities. With a $3.8 billion endowment and a staff of over 100 employees, the foundation deploys grants and social investments across arts and culture, education, environment, health, human services and community development.

The foundation’s state-of-the-art headquarters maintains an array of energy-efficient, water-conserving and health-promoting systems. The foundation also operates an office in Detroit’s Midtown district.

The Program Coordinator, reporting to the Vice President, Chief Program and Strategy Officer (“VP of Programs”) and the Director of Strategic Learning, Research, and Evaluation (“L&E Director”), is responsible for coordinating, planning, and implementing projects that span the Foundation’s programs and learning activities. Projects may include learning and evaluation analysis, special projects, and/or departmental coordination and administrative support.

Among other responsibilities, the role helps to coordinate, shape and implement grantmaking for the Opportunity Fund, which focuses on access to justice, protecting human dignity, and strengthening democracy – including issues that impact the foundation’s urban opportunity frame. Along with the VP of Programs and L&E Director, the Program Coordinator is also responsible for the effective administrative functioning of Cross-Program and Learning & Evaluation activities.

This position is a two-year appointment with the possibility of an additional one-year extension (based on performance and Foundation need).

General Administration and Team Coordination (40%)

• Serve as overall project manager and coordinator for the Programs Department and L&E team, keeping current with tasks for each activity, including dates and deliverables, meeting agendas, and notes.
• Monitor and drive program timelines, board deadlines, key dates, upcoming events, and meeting planning.
• Review department objectives and work plans regularly and suggest operational innovations to improve efficiency and efficacy.
• Assist with budget management and tracking, including:
• Analyzing, assembling and tracking financial information to provide ongoing support and ensure overall operations are within budget.
• Monitoring budget allocations, expenditures and related financial activities to ensure all allocations and expenses are accurate.
• Collaborating with internal personnel (e.g., Managing Directors, Finance Department) to implement and maintain budgets.
• Facilitate active communication between Program, L&E and the Executive Office to ensure effective and efficient work flow.
• Schedule a high volume of meetings and convenings.
• Coordinate calendars, assemble meeting materials, make meal arrangements, and confirm appointments.
• Interact regularly with high-level local and national business, government, and non-profit leaders.
• Coordinate business travel, airfare bookings, accommodation arrangements, car services, and Outlook itineraries.
• Manage distribution lists; create charts, excel spreadsheets, and power point presentations; proofread memos; complete decline letter templates; and prepare correspondence.
• Assemble Board materials, including updates for the Opportunity Fund, adhering to the process and deadlines set by the Executive Office.
• Process expense reports, resolving discrepancies with Finance.
• Manage consulting contracts on an ongoing basis, including routing approvals, distributing executed documents to external consultants and Finance, and overseeing invoices to ensure negotiated amounts stay within budget.
• Maintain and update Program and L&E intranet pages, and document management systems for both departments.
• Prepare mailings and shipments of materials as needed.
• Perform other duties as assigned.

Project Management:
Opportunity Fund (40%)

• Provide overall Fund project management and coordination, keeping current with tasks for each activity, including dates and deliverables, meeting agendas, notes, and budget.
• Track and present data analysis of current and…