Executive Assistant

About Medi Vera Compounding Pharmacy™

Medi Vera Compounding Pharmacy™ is a second-generation family-owned business that cares deeply about its employees. We are dedicated to providing personalized medication solutions to meet the unique needs of our patients. Our culture emphasizes hard work, positive team spirit, and embracing a growth mindset. We have a family-friendly work environment and are proud to offer an unrivaled culture based around our identified core values below.

We collaborate closely with healthcare providers to ensure the highest quality and efficacy of our compounded medications. We offer full benefits, generous PTO, tremendous bonus opportunities, and aggressive growth potential.

The Executive Assistant at Medi Vera Compounding Pharmacy plays a crucial role in supporting the executive team by managing administrative tasks and ensuring efficient operations. This position requires a proactive and detail-oriented professional with 2+ years of experience in executive assistant roles. The Executive Assistant will handle scheduling, correspondence, and various administrative duties, contributing to the overall success of the executive team.

This role involves a blend of administrative support, operational management, and communication. The ideal candidate is committed to maintaining high standards of service and confidentiality, taking pride in fostering a collaborative and supportive work environment. They will work closely with the executive team to implement policies and procedures that enhance workflow and improve overall efficiency.

• Manage and coordinate the executive team’s schedules, ensuring all appointments and meetings are organized efficiently, and showing respect for all team members’ time.
• Handle correspondence and communication on behalf of the executive team, taking pride in maintaining professionalism and accuracy.
• Prepare and edit documents, reports, and presentations, embracing a growth mindset to continuously improve the quality of work.
• Assist in preparing meeting agendas, taking minutes, and following up on action items, working your hardest to ensure all tasks are completed efficiently.
• Organize and maintain files and records, displaying positive team spirit by keeping the office environment orderly and efficient.
• Coordinate and plan events and meetings, ensuring all details are managed meticulously and with respect for all participants.
• Conduct research and gather information as needed to support the executive team in decision-making processes.
• Handle confidential information with discretion and integrity, taking pride in maintaining trust and confidentiality.
• Ensure the highest quality of work in all tasks, taking pride in everything you do to maintain the company’s standards and reputation.
• Assist the Sales Operations Specialist with marketing material inventory and alert when stock is low, displaying positive team spirit through cross-functional support.
• Assemble, package, and ship marketing materials to sales representatives and provider offices as needed.
• Maintain and manage a calendar for shipping deadlines related to conferences, events, or other sales initiatives.
• Support special projects for the sales and marketing teams, embracing a growth mindset and flexibility in your role.
• Provide general administrative support, including answering phones, managing emails, and other tasks as required.

• Minimum of 2 years of experience in an executive assistant role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail, and Drop Box.
• Ability to work independently and as part of a team, displaying positive team spirit.
• High level of discretion and confidentiality.
• Proactive and detail-oriented, with a commitment to working your hardest.
• Willingness to take on cross-functional administrative tasks across departments, including light sales operations support.

This job description reflects our commitment to have respect for all, take pride in everything you do, embrace a growth mindset, work your hardest, and display…