Executive Support Specialist

Job Description About Community Housing Network

Community Housing Network (CHN) is a nonprofit organization committed to providing homes for people in need through proven strategies of homeless prevention, housing assistance, affordable housing development, community education, advocacy, and referrals. Since 2001, CHN has served as the leading housing resource nonprofit organization in southeast Michigan and serves thousands of families and individuals annually who are facing homelessness, people with disabilities, low‑income households, and other vulnerable Michigan residents.

Community Housing Network is building thriving communities and overcoming homelessness and housing instability through a work environment dedicated to empowering a work / life balance success through our Core Values :
Inclusion, Integrity, Innovation and Passion.

• Health Insurance
• Dental
• Vision
• Health Care and Dependent Care Flexible Spending
• 401k
• Life Insurance
• Long Term Disability Insurance
• Voluntary Products :
  Short Term Disability Insurance, Life Insurance, Pet Insurance, Hospital Indemnity, Critical Illness, Accident
• Generous Vacation and Medical Leave Time

Community Housing Network is an equal‑opportunity employer recognized by the Detroit Free Press as a Top 100 Workplace and honored as a Crain’s Cool Place to Work.

Department: Operations

Reports to: Administrative Operations Supervisor

Employment Status Classification: Part‑Time Hourly;
Non‑Exempt (28 hours per week)

Hourly Rate: $20.00 - $24.00 per hour

Under the direction of the Administrative Operations Supervisor, the Executive Support Specialist provides dynamic, high‑level administrative support to the executive team and board of directors. This role is essential to ensuring smooth daily operations by managing complex schedules, coordinating meetings and events, preparing correspondence and reports, and facilitating clear, timely communication across departments and leadership levels. The ideal candidate thrives in a fast‑paced environment, is highly organized, and pays attention to detail in every task.

• Manage complex calendars, schedule meetings, and coordinate travel for five executives.
• Prepare meeting agendas, take minutes, transcribe notes, and follow up on action items.
• Assist with confidential correspondence and project tracking.
• Support executives with data entry, research, and decision‑making tasks.
• Create and maintain a secure, technology‑forward filing system for the executive team that protects sensitive information and aligns with organizational privacy policies.
• Coordinate conferences, travel, and related logistics across the organization, ensuring all details are managed efficiently and accurately.

• Coordinate board meeting schedules in alignment with executive calendars.
• Prepare and set up meeting rooms with necessary materials, equipment, and technology.
• Attend board and subcommittee meetings to take detailed minutes and transcribe them into formal documents.
• Prepare and distribute board agendas, minutes, and resolutions.
• Create and track post‑meeting action items to ensure timely follow‑through.
• Maintain organized records of board materials and resolutions in accordance with retention policies.
• Manage and update the board’s SharePoint intranet site, ensuring accessibility and version control.
• Collaborate with internal departments to gather documentation and updates for board review.
• Ensure all administrative aspects of board operations are executed with professionalism and precision.

• Handle filing, copying, scanning, and document management.
• Set up and organize meeting rooms with necessary materials and technology.
• Prepare monthly expense reports and manage executive mail.
• Coordinate internal meetings and assist with organizational events.

• Proven experience in executive-level administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively across departments.
• Effectively prioritize and manage multiple…