Event Sales Coordinator: Planning & Client Partnerships

Job Description

Position:

Department:

Foodand Beverage

Event Sales Coordinator and Food and Beverage Director

Location:

Casino Resort

Employment:

Full-time

Pay Rate: $22.00-$25.00 per hour D.O.E.

License Status:
Key-Employee

Description:

At NWCR, we believein perfectly planned and delightfully detailed events. The Assistant

Event Sales Coordinator must have the knowledge and experience to assist the Event Sales Coordinator in working with clients to plan their event from conception through completion. This includes amultitude of events including but not limited to weddings, showers, retirementparties, company parties, and banquets. Must be passionate, creative,detail-oriented, and dedicated to providing a memorable experience forattendees. This role demands the willingness to take direction in assuring all aspects of any event, meeting, or conference planning.

Must have excellentleadership skills and the ability to delegate responsibilities, work as a team,and meet expectations.

Minimum Internal Control Standards, Indian Gaming Regulatory Act, LVD Tribal Internal Control Standards, Title 31 Minimum Internal Control Standards, NWCR Casino Employee Handbook, Marketing Department Policy and Procedure Manual.

Duties and Responsibilities

• Manage all aspects of the event planning, meet strict deadlines, and stay within budget

• Assist in obtaining quotes for a variety ofvendors and suppliers to make the most of your event budget.

• Comply with legal, health, insurance and safety regulations.

• Assist the coordination with a variety of departments such as Management, Marketing, Hotel, Golf Course, Purchasing,Maintenance and Human Resources to plan, order supplies and staff all upcoming events.

• Assist with maintaining accurate records ofinvoice submissions and reconciliations.

• Assist in reviewing and submitting all invoices for necessary reimbursement and ensure proper documentation is maintained.

• Conduct quarterly event center asset inventory control with Event Center Lead, and Food and Beverage Administrative Controller.

• Work with Marketing to capture high-quality,well-composed photographs of food offerings and potential event locations, tocreate a visual for future advertising opportunities.

• Work collaboratively with the Executive Chef andFood and Beverage Director to promote, sell plan and execute event/banquet menus.

• Assist with organizing and preparing the Event Center for any upcoming events. Help oversee setup, breakdown, scheduling, andstaff coordination for all property events.

• Assist with being a friendly face and point ofcontact for event attendees and staff, when assigned to specific events.

• Assist in building relationships with community members and local organizations to generate new clientele.

• Assist with the planning and facilitatelogistics for all events, including contract negotiations, guest lists, event center preparation, presentation materials, security, catering, entertainment,transportation, equipment, décor and marketing materials.

• Assist with collaborating with the Marketing department when we need to develop a concept and free play.

• To remain in compliance with Casino Regulatory policies and procedures, employees are required to attend all necessary meetings and training facilitated by Management.

• Employees must become Serv Safe and TIPSCertified within 90 days of employment.

• All employees must be flexible and assume other responsibilities and tasks as assigned by management and as management deems necessary; this means fulfilling all other job duties as assigned.

• Shall be required toread, implement, and adhere to all NWCR Policies and Procedures, LVD Gaming Ordinance, Tribal/State Gaming Compact, NIGC

Minimal

Qualifications:

• High…