Human Resources Specialist

Position: Human Resources Specialist I

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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The Human Resources Specialist Position

The Human Resources Specialist position provides critical administrative support for the department, specifically in the area of new hire onboarding. This position is primarily responsible for entering new hire information into the payroll system, communicating onboarding instructions to new hires and their supervisors, making personnel data changes, and completing data entry projects ranging in complexity.

Reviewing hiring requests and personnel change requests in People Admin position management system.

Creating and editing employee records in Ellucian Colleague payroll system including: new employee entries, wage adjustments, title changes, account number changes, etc.

Disseminating new hire welcome emails with instructions on paperwork, training, and other responsibilities.

Addressing questions related to new employment from new hires and supervisors.

Tracking progress of new hire documents and contacting new hires to obtain missing items.

Partnering with other HR employees to answer new hire questions related to other HR functional areas.

Assisting in the audit of employee records and correcting errors.

Other duties as assigned.

The selected candidate will be attentive to detail, analytical, self‑motivated, and find intrinsic value in how their work contributes to the mission of Troy University. This position requires heavy use of technical programs and requires a skill set that can quickly become fluent in Ellucian Colleague, People Admin, and Microsoft Excel.

Minimum Qualifications

• High School diploma or equivalent.
• Two years of experience in an administrative/clerical or higher education role.

Preferred Qualifications

• Experience in an educational setting.
• Experience using People Admin.
• Experience using Ellucian Colleague.

Driving Requirement

No

Work Hours

8am-5pm, Monday through Friday

Hazardous Conditions or Physical Demands

n/a

Last Day a Reference Provider Can Submit Reference

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal.

Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs.

Supplemental

Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Troy University employment website ()
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Social Media website
  • Indeed
  • Other employment website (please specify below)
  • Employee Referral (please specify below)
  • Local newspaper (please specify below)
  • Professional journal (please specify below)
  • Other source (please specify below)
• Please specify:

  (Open Ended Question)

• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have two years of experience in an administrative/clerical or higher education role?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Employment is contingent upon a satisfactory background check.
• Troy University is an Equal Employment Opportunity and Affirmative Action employer.
• Troy University participates in eVerify.

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