Part-Time Administrative Assistant

Location:

Troy, OH

Schedule:

Monday through Friday: 9am - 3pm. Totaling 27.5 hours per week.

Summary:

The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

Essential Job Function:

* Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency

* Onboarding new and experienced agents

* Process paperwork for agent departures and transfers

* Maintain all office purchasing/supplies

* Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner

* Manage branch floor duty/opportunity schedules

* Assist sales managers with recruiting packages

* Provide assistance to agents with copiers, computers, and phones - assisting IT department as needed

* Troubleshoot agent ordering

* Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment

* Assist sales manager with office social media posts including Facebook and Instagram

* New agent training including business systems/technology, paperwork procedures

* Sales meetings agendas

* Process outgoing mail and distribute incoming mail

* Other various administrative agent training and or support to sales managers with RVP approval

Qualifications:

* Associate degree or 3-5 years branch operations preferred

* Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing

* Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing

* Proficiency in Outlook, Excel, Word

* Proficiency in managing social media platforms including Facebook and Instagram

* Ability to train one on one or in small group settings

* High organizational skills in managing multiple projects simultaneously

* Ability to adjust direction when situation warrants

* Work independently without regular direct supervision

* Ability to multi-task and organize such that tasks are completed in an efficient and timely manner