Admin ECDS​/Compliance Specialist

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The Administrative Early Childhood Developmental Specialist (ECDS)/Compliance Specialist position will assume complete responsibility for the classrooms, including supervision of all Lead Teachers, Classroom Technicians, and Lead Teacher/ECDSs working in the classrooms. The Admin ECDS is responsible for ensuring all required classroom documentation, including the annual Individualized Treatment Plan, is timely and accurate. This position will ensure the appropriate developmental testing is completed on all new/potential patients and annually for enrolled patients.

This position will also ensure appropriate habilitation services in areas of cognition, communication, social/emotional, motor and adaptive skills; or to reinforce skills learned and practiced in occupational, physical, and/or speech therapy. The Admin ECDS will assist in hiring and training new classroom staff, along with mentoring existing classroom staff. The Admin ECDS must exhibit good communication skills, leadership skills, and be able to problem solve with minimum supervision.

This position will also work with the Patient Care Coordinator and other administrative staff to oversee and monitor all aspects of coordinating patient care, including maintaining all documentation while the patient is enrolled in the Center. This position will acquire approval for treatment and act as the Privacy Officer.

• Follow Arkids Pediatric Day Centers’ Employee Handbook, Management Policies and Procedures Manual, and Medical Policies & Procedures Manual
• Ensure all policies and procedures are implemented by staff members, maintaining compliance at all times with all regulations determined by regulatory agencies
• Maintain standards set forth by Arkansas Minimum Licensing, Division of Provider Services and Quality Assurance (DPSQA), Medicaid, Arkansas Department of Health, and all other regulatory agencies
• Develop lesson plans and distribute them to the classrooms a month in advance, and review them with the classroom staff
• Ensure the Tally Sheets are completed as scheduled and checked for accuracy on a weekly basis, with a minimum monthly review
• Develop an Individualized Treatment Plan (ITP) for each EIDT patient within 1 week of enrollment and annually thereafter, and distribute them to classroom staff as appropriate
• Update treatment plans, goals and objectives and distribute to classroom staff as appropriate
• Schedule and coordinate ITP meetings at a minimum of annually
• Programmatic management/supervision of the educational classrooms and classroom staff as it relates to implementation of each patient’s ITP
• Assist with day-to-day staffing needs and ensure appropriate supervision and adult-to-child ratios are maintained at all times
• Serve as direct service provider when necessary and ensure continual supervision of children, promoting a safe, healthy environment and positive emotional climate
• Ensure the approved developmental assessment is administered within 48 hours of notification of a ‘refer’ and annually thereafter
• Maintain a tracker of all required documentation, updating it weekly and submitting to the Center Director weekly
• Review classroom billing daily to ensure accuracy and completion with hard closeout deadlines for corrections and final submissions
• Be responsible for ensuring all required classroom documentation is timely and accurate, including all classrooms being ‘locked’ in the billing system
• Provide guidance and supervision of classroom planning and activities
• Maintain the organization of all classroom supplies
• Develop and monitor a list of classroom supplies and submit monthly supply requests
• Maintain open communication with parents/guardians, families, visitors, Arkids staff, and contract staff
• Maintain confidentiality of patients and staff at all times
• Complete a monthly newsletter for staff and parents/guardians
• Complete a monthly activity calendar for staff and parents/guardians and distribute it for the upcoming month
• Maintain familiarity with health and safety guidelines, including standard precautions and daily…