Medical Secretary

Job overview

An exciting opportunity has arisen for an enthusiastic, adaptable and well‑motivated Administrator to join us as a Medical Secretary within our Mid ICA Team providing secretarial support to Consultant Psychiatrists and their teams. The post holder should demonstrate a caring and sensitive approach to their work.

• Maintain confidentiality at all times and sensitivity when dealing with contentious and complex information.
• Co‑ordinate and organise action arising from correspondence and ensure prompt and efficient response, as required, by the Consultants and Junior Medical Support Staff.
• Co‑ordination with other professionals, outside agencies, legal staff, Trust staff etc.
• Responsible for up‑to‑date maintenance of diaries for the medical team.
• Maintain clinic lists to ensure clients are seen within key target times.
• Attend meetings, as necessary, take and transcribe minutes, follow action notes and disseminate information as required.

• GCSE Maths and English or equivalent
• RSA/OCR II Audio‑Typing or equivalent qualification or experience
• Computer literate with experience of spreadsheets and databases

• Ability to manage own workload and work independently
• Excellent communication and interpersonal skills
• Ability to prioritise and work on own initiative

• Minute taking

Benefits and development opportunities available include:

• Career conversations and individual development plans for succession planning and talent management
• Protected CPD time for registered staff
• Access to a dedicated central development fund supporting CPD for all staff
• Leadership and Management development programmes
• Coaching and mentoring opportunities
• A full clinical induction programme for operational skills
• Access to a care certificate programme for our band 1-4 clinical staff
• A bespoke and robust preceptorship programme to support newly qualified staff
• Suite of health and well‑being initiatives to support our colleagues physical and mental health
• Free access to individual HARP portfolios to support revalidation for nursing staff
• Free DBS checks where required
• Discounts available from retailers, UK hotels and main attractions
• Salary sacrifice car scheme
• Cycle to work scheme
• Trust reimbursement of all application costs for staff eligible to apply for EU settlement status

The Trust reserves the right to close this advert once a sufficient number of applications have been submitted. If you are successful at the shortlisting stage of the recruitment process you will be contacted via TRAC.jobs email regarding interview details.

If you are successful, you agree to Occupational Health accessing your health records from your current or previous employer to check the status of your inoculations and screening tests. Appointments are subject to full three‑year satisfactory references; therefore please ensure you include correct contact details for your nominated referees including email addresses.