Litigation Support Assistant – Patterson Law

Litigation Support Assistant – Patterson Law, Truro

We are seeking a LITIGATION SUPPORT ASSISTANT to join out team!

Reporting to the HR Director, the Litigation Support Assistant will provide administrative support to the Truro Litigation group. Working within a litigation document management system, such as Casepoint, the Litigation Support Assistant will complete a variety of administrative tasks to meet the needs of the group. Coverage for staff absences and occasional reception coverage will be required as well. This position will be busy and fast-paced to ensure deadlines are met.

Work Schedule: Standard work hours are 34.5 per week. Some flexibility and occasional overtime may be required.

• Assisting with a variety of administrative work, including transcriptions, scanning, printing, photocopying, binding, and tasks related to getting documents ready for distribution
• Physical file creation, physical and electronic filing, and file maintenance
• File opening and closing as required
• Completing local deliveries and pick-ups as required, such as to the Courts, other law offices, banks, etc.
• Sending out mail and courier packages, arranging for service of documents, as well as distribution of electronic correspondence as directed
• Contacting and following up with clients and potential clients to set appointments and gather required information as directed by the assigned lawyer and their assistant
• Accurate and timely preparation of legal documents and correspondence following established templates and formats
• Administering the internal conflict check process
• Assisting with month end tasks, such as requesting and sending bills
• Covering for Legal Assistants during periods of absence
• Covering reception on occasion as needed
• Completion of other administrative tasks and projects as assigned

• Successful completion of Paralegal or Office Administration diploma or equivalent
• Reliable, punctual, strong desire to learn and work hard
• Energetic, flexible, and willing to pitch in wherever necessary
• Strong keyboarding skills and an affinity to learn new technology
• Accurately follows instructions and asks questions to clarify requirements & ensure work is done properly
• Adaptable, thriving on change and able to effectively shift priorities with short or no notice
• Excellent proofreading, spelling, and grammar skills
• Organized, highly detail-oriented, and able to effectively prioritize
• Strong written and verbal communication skills
• Transcription experience is a definite asset, but can be learned on-the-job
• Prior experience in a similar professional work environment would be considered an asset

This position is currently available and will be filled as soon as possible. If you are interested in this dynamic role and meet the requirements of this position, please apply with resume and cover letter to  .

Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, and Bridgewater and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated, and motivated staff.

We are pleased to offer our staff a competitive salary, group insurance coverage from day one, and pension plan membership after a year.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.