Accounts Payable Specialist

Fulcrum Technologies is a world-class manufacturer of custom machine bases and support structures used in vibration-sensitive semiconductor manufacturing equipment. Our products support some of the world's most advanced manufacturing technologies where precision, quality, and reliability are critical.

We are seeking a detail-oriented Accounts Payable Specialist to join our Finance team. This position plays a key role in maintaining accurate financial records, processing vendor payments, supporting internal controls, and ensuring timely and accurate accounts payable operations.

The ideal candidate is highly organized, analytical, and committed to accuracy. They thrive in a fast-paced environment, communicate effectively across departments, and take pride in maintaining financial integrity and strong vendor relationships.

This position description is intended to describe the general nature and level of work performed by employees in this role. Duties, responsibilities, and qualifications may be adjusted as business needs evolve.

• Review and process vendor invoices accurately and in a timely manner.
• Verify invoices against purchase orders, receiving documentation, pricing agreements, and applicable supporting records.
• Ensure invoices are coded and entered correctly within the accounting system.
• Monitor invoice approvals and follow up as necessary to maintain timely payment processing.
• Process recurring invoices such as insurance, benefits, utilities, and other administrative expenses.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding invoices, payment status, credits, and account balances.
• Research and resolve issues involving short shipments, damaged goods, pricing variances, returned materials, and invoice discrepancies.
• Coordinate with Purchasing, Receiving, and other departments to ensure invoice accuracy and timely resolution of issues.
• Maintain positive vendor relationships through professional and timely communication.

• Prepare and process payments via checks, ACH transfers, wire transfers, and company credit card programs.
• Verify payment transactions and supporting documentation before processing.
• Assist with payment reviews and internal controls designed to safeguard company assets.
• Maintain accurate payment records and audit documentation.

• Review employee expense reimbursements for accuracy, completeness, and compliance with company policies.
• Verify supporting documentation and receipts.
• Support compliance with company financial controls and accounting procedures.

• Maintain complete and organized accounts payable records and audit trails.
• Manage vendor documentation, including W-9 forms, ACH authorizations, wire instructions, and related compliance documentation.
• Ensure financial records are maintained in accordance with company policies and retention requirements.
• Assist with audits and requests for supporting documentation.

• Collaborate with Purchasing, Receiving, Inventory, Operations, and Accounting teams to ensure financial and operational data remain accurate and aligned.
• Assist with special projects and process improvement initiatives.
• Perform other duties as assigned.

• Associate degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience.
• 3-5 years of accounts payable experience.
• Strong understanding of accounting principles and accounts payable processes.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and critical-thinking skills.
• Excellent attention to detail and organizational abilities.
• Ability to accurately process large volumes of financial data.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to accuracy, professionalism, and integrity.

• Accounts payable experience within a manufacturing environment.
• Experience working with ERP systems.
• Experience supporting purchasing, receiving, inventory, or manufacturing-related accounting processes.
• Familiarity with three-way matching (purchase order, receipt, and invoice validation).
• Experience participating in financial audits and compliance activities.
• Professional office environment located within company headquarters.
• Frequent…