AP Specialist
Listed on 2026-11-04
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Accounting
Accounting Assistant, Accounts Payable Clerk, Bookkeeper/ Accounting Clerk, Accounting & Finance
Accounts Payable Specialist
Charlie Gilmur with Robert Half is searching for an experienced Accounts Payable Specialist to oversee the full-cycle accounts payable process and ensure the accurate and timely processing of vendor invoices and payments. This position plays a critical role in maintaining strong vendor relationships, supporting month-end and year-end accounting activities, and ensuring compliance with company policies and accounting procedures. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while maintaining a high level of accuracy in a fast-paced environment.
Responsibilities:
• Process vendor invoices accurately and in a timely manner, ensuring proper coding and approval prior to payment processing.
• Match invoices to purchase orders, contracts, and receiving documentation to verify accuracy and completeness.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments in accordance with established procedures.
• Reconcile vendor statements, investigate discrepancies, and coordinate resolutions with vendors and internal departments.
• Maintain accurate vendor records, including W-9 forms, tax documentation, banking information, and payment terms.
• Develop and maintain positive relationships with vendors and internal stakeholders while providing exceptional customer service.
• Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.
• Monitor accounts payable aging reports and ensure timely payment of outstanding obligations.
• Assist with month-end and year-end close processes, including accruals, reconciliations, and reporting related to accounts payable.
• Prepare account reconciliations and provide supporting documentation for internal and external audit requests.
• Ensure compliance with company policies, accounting procedures, and internal controls related to accounts payable activities.
• Assist with the preparation and filing of annual 1099 forms and related tax documentation.
• Generate and maintain accounts payable reports, metrics, and analysis as requested by management.
• Identify opportunities to improve accounts payable processes, workflows, and operational efficiencies.
• Support special projects and perform additional accounting-related duties as assigned.
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