Administrative Assistant - Clinical Administration Services

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affi… plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.

This position provides professional administrative support for the Chief Medical Officer (CMO) and/or designee of Clinical Services and reporting departments. Responsibilities include but are not all inclusive to assisting the CMO with special and ongoing projects to ensure that goals and objectives are being met to achieve maximum efficient outcomes, answering routine and non-routine correspondence with internal contacts of the organization, assembling highly confidential and sensitive information and dealing with a diverse group of important external callers and visitors.

Additionally, this position will provide high level administrative support to include word processing, filing, financial record keeping, excel, coordination of meetings, meeting minutes and conferences, obtaining supplies, direct mailings, hospital verifications for providers, verifying and tracking provider expirable certifications, and all other assigned clerical responsibilities.

Education:

High School Diploma or GED

Experience:

Must have a minimum of two (2) years working in a fast-paced office environment with demonstrated ability to manage and prioritize multiple tasks and demands while meeting deadlines.

Other

Skills and Abilities:

• Positive working relationships with others and excellent customer service skills
• Demonstrated ability in working with people from all levels of discipline
• Possession of high ethical standards and no history of complaints
• Reliable and dependable; reports to work as scheduled without excessive absences
• Highly energetic with the ability to work in a fast-paced environment
• Excellent communication, both written and verbal
• Proven ability to work on multiple projects simultaneously and multi-task as necessary
• Advanced working knowledge of Microsoft Office (Word, Excel, PowerPoint, Access)
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is mostly sedentary sitting at a desk on a computer for prolonged periods of time. Incumbent must be able to frequently walk. Incumbent must have the Hand Manipulation ability with simple grasping; firm grasping; fine manipulation; and use of keyboards for prolonged periods of time. There will occasionally be times when the Incumbent will need to stand, drive, bend, climb, kneel, crouch, twist, maintain balance, and reach.

The work may require the ability to carry items such as books, papers, and related documents or files which may weigh no more than 10-24 pounds and very rarely over 25 pounds. Sensory requirements required for prolonged use is the ability for far vision; near vision; color vision; depth perception; seeing fine…