Administrative Operations Professional , College of Science Business Operations

The University of Arizona's College of Science
- Business Operations invites you to apply to the role of Administrative Operations Professional I. The successful candidate will perform professional accounting activities for the assigned departments of Astronomy/Steward Observatory within the College of Science, reporting through the centralized business operations unit. They will be required to have basic knowledge of accounting theory and principles, and of university systems, policies, and procedures.

In addition, they will provide assistance to senior accounting and operational support staff and work on detailed accounting assignments such as reconciling complex accounts, providing financial reports and accounting statements, and processing department level financial transactions.

The University of Arizona College of Science is dedicated to advancing scientific discovery, education, and innovation through excellence in research and teaching. By bringing together leading researchers, educators, and students across a broad range of scientific disciplines, the College works to expand knowledge and address complex challenges facing Arizona and the world.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Visa sponsorship is not available for this position.

For more information about working at the University of Arizona and relocations services.

Tucson Campus

Tucson, AZ USA

Full Time

Number of Hours Worked per Week: 40

FLSA:
Non-Exempt

Rate of Pay: $25.50-$31.88

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time.

The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

• Assist with monthly reconciliation and management of accounts consisting of designated, gift, foundation, state, and other funding sources, ensuring compliance with external sponsors, University of Arizona, University of Arizona Foundation, and governmental policies and regulations.
• Assist senior accounting personnel by utilizing a combination of the University's financial system (UAccess and Concur) the department's internal accounting software to review and monitor account transactions, account budgets, employee payroll and distributions, balances, and account reconciliations, and provide explanations and recommendations for budget variances.
• Assist with reviewing and analyzing financial information and preparing financial reports and accounting statements for users to have accurate and timely information for making financial decisions.
• Prepare monthly, quarterly, and annual reports for departmental accounts (Non-Sponsored Projects), cost projections, and financial analysis.
• Review and/or prepare business office documents including Purchase Orders, Reimbursements, credit and travel purchases, Internal Billings, and other edits as necessary.
• Under the supervision of senior accounting personnel, initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate fund account(s) and/or object code(s).
• Assist with addressing queries from the Financial Services Office - Compliance regarding financial transactions, particularly in Concur.

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Effective written and verbal communication skills.
• Ability to work both independently and…