Operations Administrator

If you're searching for a place where you can grow, continue learning, and make a meaningful impact while still having time for the people and moments that matter most, welcome to Integrated Power Services! We believe your value extends far beyond your job title because the best work comes from people who feel supported, challenged, and fulfilled both professionally and personally.

Here, you'll find opportunities to develop your career, work alongside exceptional teammates, and be part of a culture that recognizes that your life is worth just as much as your work—if not more. Because when people thrive, businesses thrive. If that sounds like the kind of place you've been looking for, we invite you to join us!

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Extensive Training & Career Development Programs
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

The Operations Administrator is responsible for performing a wide range of accounting and administrative duties to support the financial and operational functions of the Service Center. Key responsibilities include general accounting, inventory management, customer invoicing, payroll processing, accounts payable, accounts receivable, and participation in special projects. This role ensures accurate financial reporting, efficient operations, and compliance with company policies while contributing to the achievement of the Service Center’s financial objectives.

Financial Management & Reporting

• General accounting, payroll processing, accounts payable, accounts receivable, and participation in special projects.
• Assist the Accounting Manager and Regional Finance Manager with financial matters, including the annual operating plans, budgets, and revisions.
• Participate actively in the monthly close process, ensuring efficient and timely financial reporting by adhering to the company’s accounting framework and policies.
• Participate in cycle counts and annual physical inventory counts, including observation and valuation.
• Prepare routine and ad hoc financial reports as requested by management and track Key Performance Indicators (KPIs).

Operational & Administrative Support

• Assist in developing and improving operational processes to increase efficiency and identify areas for improvement, suggesting solutions to enhance workflow.
• Maintain and update financial records, reports, and documentation to ensure accuracy and compliance. Maintain databases and ensure proper documentation of company records.
• Coordinate office activities and manage general administrative tasks such as scheduling meetings and handling correspondence.
• Ensure company policies and procedures are followed to maintain operational efficiency, driving compliance with generally accepted accounting principles (GAAP).
• Work cross-functionally with various departments to support operational and financial objectives.
• Serve as a primary point of contact for internal teams and external partners, and communicate updates, policy changes, or procedural improvements to relevant stakeholders.

Specific Financial & Inventory Duties

• Manage the customer invoicing process.
• Submit new customer and vendor forms for approval and setup, and maintain customer ship-to locations, including seller updates and tax rate configurations.
• Close jobs in the ERP system and perform related closing activities (e.g., journal/register updates). Review and close warranty jobs as needed.
• Support Accounts Receivable to secure payments
• Monitor internal jobs for material costs, make necessary corrections and assist with inventory and material management.
• Submit Capital Expenditure (Cap Ex) requests and close-out forms as required.

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