Executive Administrative Assistant AZO

Executive Administrative Assistant AZO

Posting Number
req
24731

Department
Online Initiatives

Department Website Link
(Use the "Apply for this Job" box below)./

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights

The Executive Assistant will provide primary administrative support to the Vice Provost of Arizona Online. They will also provide occasional support to the Arizona Online Directors on other initiatives.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please

Duties & Responsibilities

Duties and Responsibilities:

• Manage, coordinate, and work independently to handle the schedules of Arizona Online leadership including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for multiple executives.
• Provide meeting support held by the leadership including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives.

Knowledge, Skills, and Abilities:

• Demonstrated ability to manage and coordinate complex schedules and travel arrangements for executives or senior leadership.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Advanced proficiency skills in Microsoft Office applications, including Office 365, Outlook, Word, Excel, and PowerPoint.
• Proven ability to exercise sound judgment, discretion, and tact in interactions with board members, stakeholders, and the public.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience.

Preferred Qualifications

• 5 years related work experience in an administrative support role in the corporate setting.
• Working knowledge of Concur, a bonus.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$28.56-$35.70

Compensation Type
hourly rate

Grade
8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
PC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Bonnie Taylor | bonnie

Open Date
12/10/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.

These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact.