Business Coordinator, Engineering Business Center-North

Business Coordinator, Engineering Business Center-North

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• Detail-oriented and proactive Business Coordinator (Administrative Operations Professional I).
• Part of the business and administrative support team serving Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, Systems and Industrial Engineering, and Intelligence Operations Department.
• Assist with business and finance operations, including purchase orders, reimbursements, P-Card purchases, ensuring compliance with policies.
• Identify issues, propose solutions, and support process improvements to enhance efficiency and customer service.
• Collaborate with the business office team to streamline processes and improve service delivery.
• Reports to the Director of Finance and Administration.

Health, dental, and vision insurance; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for the employee and qualified family members; retirement plans; access to recreation and cultural activities; and more.

• Review complex purchase-related queries and issues and provide direction by leveraging an in-depth understanding of UA’s financial policies and providing timely, accurate solutions to ensure adherence to procedural guidelines.
• Manage the reconciliation process for multiple departmental P‑card transactions by gathering requisite supporting documentation and applying the appropriate account numbers and object codes in strict adherence to University of Arizona policies and financial guidelines.
• Serve as a responsible P‑card holder, ensuring strict compliance with university regulations and internal college policies governing P‑card usage.
• Maintain comprehensive and accurate records of college P‑card usage, ensuring the proper check‑in and check‑out processes for UA employees, in alignment with university and college protocols.
• Offer expert guidance and consultative support to P‑card users, providing detailed instructions on permissible purchases to ensure full compliance with university purchasing standards and restrictions.
• Facilitate the preparation and processing of expense and travel reimbursements for students, staff, and faculty, meticulously following University of Arizona policy and ensuring all claims are accurate and appropriately documented.
• Maintain service center accounts and process internal billing for completed jobs consisting of charging grants, start‑ups, and gift accounts.
• Assist the Director with accurately compiling the required service center data for the Rate Study process prior to submitting to the UA’s Financial Services Rate Study team.
• Review, prepare and submit requisitions for purchase orders as requested by faculty, staff, and students, ensuring all requisitions are accurately documented and compliant with institutional procurement policies.
• Respond promptly to inquiries from faculty, staff, students, and external agencies regarding finance and business operations, providing clear, precise information and ensuring full compliance with department and university-wide policies.

• Maintain the Business Center website, ensuring content is current, accurate, and accessible.
• Uphold the integrity of financial and administrative records through meticulous data entry, document management, and record‑keeping best practices.
• Maintain office supply inventory, proactively ordering, restocking, and ensuring operational readiness of office equipment.
• Oversee Operational Advances, including initiating requests, monitoring outstanding balances, and ensuring timely reconciliation.
• Provide administrative support to the business office team by contributing to process improvement initiatives and streamlining workflows.
• Assist in coordinating and implementing varied projects throughout the year, providing regular updates to the finance director.
• Coordinate and execute additional duties as delegated by the departments or college, adapting to emerging needs.
• Assist in processing Other Professional Services…