Executive Assistant

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Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the Gov Tech 100 list over the past 5 years and has been recognized as the best companies to work on Built In.

Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers powering an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada.

By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve—driving meaningful change for communities around the globe.

Want to know more? See more of what we do here.

This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination. The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively.

In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships.

This role will be 100% on-site at our office in Tucson, AZ.

• Manage the ELT calendar, scheduling meetings, appointments, and engagements.
• Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents.
• Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made.

• Handle all correspondence, emails and other documentation related to ELT meetings.
• Draft and prepare responses to emails and other forms of communication as directed by ELT.
• Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders.
• Manage information flow in a timely and accurate manner.

• Assist in planning and organizing company events and meetings.
• Prepare agendas for meetings and distribute them in advance.
• Take accurate meeting minutes and document key discussion points and action items.
• Follow up on action items to ensure deadlines are met and provide status updates.
• Assist with or lead special projects, ensuring deadlines are met and project goals are achieved.
• Track progress on projects, identify any issues, and provide solutions to ensure successful project completion.

• Provide general administrative support to the local office.
• Continuously improve administrative systems and procedures to enhance efficiency and effectiveness.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion.
• Manage and organize confidential information and documents with the utmost discretion.
• Assist with all administrative tasks as needed.
• Maintain a professional, positive, welcoming, and orderly environment throughout the office.
• Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges.
• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages including pick-up and tracking as needed.
• Maintain…