V105- Virtual Legal Office Support Associate
Listed on 2025-12-30
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Administrative/Clerical
Data Entry
Legal Office Support Associate
Join Job Duck as a Legal Office Support Associate and become an integral part of a dynamic legal team dedicated to delivering exceptional client service. In this role, you will manage critical administrative processes that keep cases organized and ensure smooth operations. From scheduling welcome calls to tracking payments and maintaining compliance, your work will directly impact client satisfaction and team efficiency.
This position is ideal for someone detail-oriented, proactive, and highly organized, who thrives in a fast-paced environment and enjoys supporting legal professionals behind the scenes.
- Monitor and manage the admin inbox daily, ensuring compliance with disclaimers
- Assist legal team with communication to opposing counsel and agencies
- Run weekly payment audits and send overdue reminders
- Process and record initial and recurring payments accurately
- Follow up with clients for missing documents, signatures, or payments
- Draft, send, and upload client letters and agency submissions
- Conduct weekly audits for missing documents and payment records
- Maintain an organized calendar of calls, deadlines, and payment dates
- Schedule welcome calls within 48 hours of client onboarding
- Track and upload signed engagement agreements into Clio
- Keep Clio database updated and organized across all active cases
Location:
Remote (California, US)
Work Schedule:
Monday to Friday from 9:00 am to 5:30 pm Time Zone:
Pacific Standard Time (PST)
Work Shift:
8:30 AM - 5:30 PM [PST][PDT] (United States of America)
Languages:
English, Spanish
Required Skills:
Minimum 1 year of experience in administrative support
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines
Professional written and verbal communication skills
Tech-savvy with proficiency in CRM and legal software
Problem-solving mindset and proactive approach
Ability to work independently and as part of a team
Confidentiality and discretion in handling sensitive information
Ready to dive in? Apply now and make sure to follow all the instructions!
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