Administrative Office Receptionist

Administrative Office Receptionist

The Receptionist position requires an individual who is well‑spoken, customer service‑oriented, and can multitask at a quick pace. Supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

• Professionally greet and direct all visitors.
• Organize and prepare correspondence relating to association business.
• Assist with special administrative projects.
• Review invoices for completeness/accuracy of charges and prepare payable vouchers for the manager’s approval if not completed by the Telephone Operator.
• Process and distribute incoming and outgoing mail for the office and the Associations.
• Assist with mail handling per client and company policies.
• Ensure that the lobby area is kept neat and clean at all times.
• Update homeowner and association information in C3 and shared files.
• Keep work spaces organized and maintained. Alert the Office Manager of low supplies and assist in supply stocking and distribution.
• Process print jobs, scans, and faxes as general office support when needed.
• File association documents for Community Managers. Arrange for the delivery and pickup of documents from storage when necessary.
• Other duties as assigned.

Associa offers a competitive benefits package to our full‑time employees, including medical, dental, and vision insurance, 401(k), disability insurance, and support with wellness and development initiatives.

$17–$18 per hour, depending on experience.

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Confidentiality and discretion in the performance of all duties and responsibilities.

High School Diploma or GED required.

0–3 years of directly related or closely related experience.

Typical office environment.

Frequent social interaction.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand and to reach above the shoulders with hands and arms in order to file a variety of documents; use hands and fingers to input data into an information system, and talk or hear in order to gather and provide information on departmental processes. The employee is often required to sit in order to process information and conduct data entry activities.

Work is performed in a climate‑controlled office without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law.