AdministrativeAssistant-THMEP

Administrative Assistant – THMEP

Job Category:
Allied Health

Schedule:

Full time

Shift: 1 – Day Shift

Performs research and analytical work in support of administrative, financial, and personnel functions. Provides a variety of administrative and staff support services. Assists in preparation and control of records, statistics, and reports regarding operations, personnel, etc. Coordinates projects and/or processes specific to operating unit serves. Serves as administrative liaison with others within and outside hospital. Resolves routine questions and problems, referring more complex issues to management.

• Arranges appointments and meetings; coordinates meeting and agenda materials.
• Supports staff in completion of projects and performs assigned duties in absence of supervisor/manager.
• Organizes major meetings including distributing materials, arranging for refreshments, and preparing nametags; records meeting minutes through the use of shorthand or rapid long hand to maintain an accurate record of decisions.
• Schedules appointments; maintain and updates supervisor’s daily calendar.
• Answers telephones, routes callers, takes messages, and provides routine information to callers.
• Composes letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy or procedures; edits and corrects data on routine documents.
• Formats special reports and presentations including tabular displays, graphics, and overhead transparencies using Microsoft Office Suite products.
• Operates a personal computer, word processing equipment and software, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.
• Makes air travel arrangements directly or through travel agencies; makes arrangements for ground transportation and hotel reservations; documents travel expenses and accurately prepares appropriate expense reports.
• Inventories and orders office supplies regularly.
• Adheres to TMC organizational and department‑specific safety, confidentiality, values, policies and standards.
• Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
• Performs related duties as assigned.

EDUCATION: High school diploma, general education degree (GED), or one‑year certificate from college or technical school required.

EXPERIENCE: Four (4) years of skilled administrative staff support experience, or an equivalent combination of relevant education and experience required. Proficiency in Microsoft Office Suite products required.

LICENSE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of secretarial and office management functions and support.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to complete routine reports and correspondence.
• Ability to listen and accurately interpret others' communication or instructions to take appropriate action.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and compute rate, ratio, and percent, and to draw and interpret bar graphs; ability to apply basic algebraic concepts.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.