Office Coordinator

Benefits

• Simple IRA
• Paid time off
• Opportunity for advancement

We are seeking a reliable and detail-oriented Office Coordinator to support daily office operations for a growing HVAC company. This role focuses on office coordination, data entry, vendor and customer file management, scheduling, and administrative support to ensure smooth and efficient operations.

• Coordinate daily office operations and provide general administrative support
• Perform accurate data entry for customer information, job details, invoices, and payments
• Maintain and organize vendor and customer files
• Follow up with vendors regarding orders, deliveries, and documentation
• Follow up with customers regarding scheduling, payments, and service updates
• Schedule service appointments and coordinate technician schedules
• Manage daily activity in Service Titan, including scheduling, job updates, and customer records
• Maintain and update office spreadsheets for tracking jobs, invoices, vendor orders, and reports
• Process customer payments securely (credit cards, checks, etc.)
• Communicate professionally via phone, email, and in person

• Minimum 2 years of Service Titan experience (required)
• Strong office coordination and data entry skills with excellent attention to detail
• Proficient in Microsoft Excel and Word, including spreadsheet maintenance
• Experience managing vendor and customer records
• Strong organizational, follow-up, and communication skills
• Reliable, responsible, and trustworthy
  
  Reliable transportation required
• Background check required

We have had past experiences with applicants overstating their skills. We respectfully ask that you apply only if you genuinely meet the listed requirements. We are seeking someone dependable, trustworthy, and interested in growing with our company.