Administrative Support Professional

The Office of General Education seeks an Administrative Program Coordinator. Under the direction of the Director, the Administrative Program Coordinator performs a variety of job duties to support the Director, the faculty, and the staff in the various needs of the Office of General Education and running of day-to-day operations.

This position is responsible for coordinating activities and functions to ensure that goals and objectives of the General Education Office are accomplished in accordance with established priorities and procedures. The Administrative Program Coordinator works closely with the Director and leadership team on the functions and operations of the department.

Outstanding U of A benefits include health, dental, vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Provide administrative support to all Office of GE and UNIV Faculty/staff. Assist in providing reception services as needed.
• Manage electronic correspondence and messaging generated by General Education emails as needed.
• Assist in the facilitation of department initiatives by coordinating department activities, collecting information from the staff, and assisting in planning staff events. Schedule meetings, arrange rooms, catering and other arrangements for staff as needed.
• Assist with the management of the office, processing maintenance requests, and ordering/keeping inventory of shared office supplies. Includes OGE and UNIV Faculty Offices.
• Provide administrative support for UNIV Faculty which includes contracts, APR, promotion, processing purchase requests related to professional development, travel authorizations, and grants.
• Serve as a liaison to Provost Business/HR Teams.
• Work closely with the Program Coordinator, General Education Curriculum, responsible for the Course Proposal and the UWGEC workflow. Assist with workflow management as needed.
• Assist with the updating and management of the GE website.
• Work with UNIV 101/301 semester enrollment management and logistics, including but not limited to data entry of all course sections, schedules, classroom, equipment, instructors and enrollment limits in UAccess systems.
• Assist with UNIV 101/301 Schedule of Classes system entry (data entry), including section add/change/cancel forms.
• Process student requests for enrollment and exceptions for UNIV 101/301; review ADVIPs and provide permission to enroll as needed. May require submitting applicable UA forms (Course Repeat Exceptions, Change of Schedule, etc.).
• Supervise undergraduate student employee(s).

• Excellent written and oral communication skills.
• Excellent organizational and time management skills.
• Attention to detail skills.
• Strong ability to take initiative and demonstrate follow-through on projects.

• Bachelor's Degree.
• Minimum of 1 year relevant work experience.

• Experience managing many tasks at one time.

FLSA:
Non-Exempt

Full Time/Part Time:
Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar:
Fiscal

Job Category:
Organizational Administration

Benefits Eligible:
Yes - Full Benefits

Rate of Pay: $25.50 - $31.88

Compensation Type: hourly rate

Grade: 7

Compensation Guidance:
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time.

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