Administrative Assistant

Job Description Summary

As the HR Administrative Assistant at the Arizona Superior Court in Pima County, you’ll keep the Court moving by fielding calls and emails, welcoming and directing the public, organizing mail and supplies, and providing bailiff support as needed. If you love organized, high‑impact work, this front desk seat is where professionalism meets purpose.

Performs various office support duties such as answering a multi‑line telephone; reception of visitors; accepting payments; printing, copying and shredding documents; keeping inventory of and filling office supply orders; and distributing mail. Performs other clerical duties and completes projects as assigned.

Hiring minimum: $16.54/hour. Applications must be submitted by January 15, 2026, by 11:59 PM MST. Late applications will not be accepted.

This is a classified position that reports to the Human Resources Manager – Courts. The incumbent performs duties from written or verbal instructions under general supervision and has no supervisory responsibilities.

• A High School diploma or equivalent (GED), and two years of clerical work experience that included tasks such as answering phones, receiving visitors, typing/data entry utilizing a computer, and/or the use of various office equipment.
• Or any equivalent combination of experience, training and/or education approved by Human Resources.

• Exceptional customer service experience.
• Experience managing multiple responsibilities (phones, email, reception, and supply coordination), while keeping operations smooth and deadlines met.
• Proficient in Microsoft Word, Excel, Outlook, and using standard office equipment (copiers, fax, /photo machines).
• Human Resources experience preferred.

Once a candidate formally accepts a job offer with Superior Court, Juvenile Court, or Justice Court (Tucson and Ajo), all other active applications they may have submitted for different roles within these courts will be inactivated.

• Answers incoming phone calls in a professional and timely manner using a multi‑line automated telephone system, and routes callers to appropriate divisions or persons. May provide general information such as hours of operation and division/section phone numbers and availability of staff.
• Receives visitors, determines nature of business, and refers them to the appropriate division, section, or employee.
• Operates a variety of office machines such as multifunction photocopiers, shredders, printers, automated paper folding machine, and computers.
• Orders toner and other supplies for the multifunction copiers; trouble‑shoots routine office machine problems and places service calls.
• Stocks reception area and copy machines with paper; assures other appropriate office supplies and materials are available for staff utilizing the mail room; maintains a professional and orderly appearance of the area.
• Sorts and distributes incoming mail; assists internal customers with questions about outgoing mail and options for sending; places pick‑up calls with UPS, Fed Ex and similar.
• Schedules and tracks equipment rentals such as ELMO visual presenters, televisions with VCR/DVD players, projectors, and other miscellaneous items.
• Accepts payments for fees using automated register; issues receipts and maintains applicable documentation.
• Receives and fills office supply requests from court employees and/or divisions by pulling the requested items from the inventory and delivering to the requestor; operates a push‑cart to move and/or deliver supplies.
• Tracks stock of office supplies and places timely refill orders; performs quarterly physical inventory.
• Checks vendors' deliveries against documentation to verify quantity and accuracy of order; notes shortages, damaged or incorrect items and notifies appropriate parties to handle exchanges or refunds.
• Accepts courier pass applications and payments, verifies for completeness and forwards to Security; assists those returning for their passes.
• Laminates materials as requested and folds fliers and other mailings utilizing automated paper…