Development Assistant

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Full Time Tucson, AZ, US

5 days ago Requisition

The Development Assistant provides advanced administrative, operational, donor stewardship, and reporting support to the Executive Vice President & Chief Development Officer. This position is responsible for coordinating executive-level administrative functions, donor engagement activities, stewardship initiatives, reporting, event management, financial processing, and constituent data management. This position works closely with Executive Senior Leadership and collaborates extensively with development officers, PAE Central Services, unit-based support staff, campus leadership, faculty, board members, vendors, alumni, donors, and community partners.

The position ensures the smooth coordination of prospect and donor engagement activities, supports strategic fundraising initiatives, and facilitates communication across multiple departments and stakeholder groups.

Operating within established UA Foundation policies and procedures, this position exercises a significant degree of independent judgment and decision-making authority in carrying out daily responsibilities. Duties are performed with minimal supervision and require the ability to independently prioritize work, coordinate multiple concurrent activities, and adapt to changing priorities in a fast-paced environment. The scope of responsibilities is broad and varied, requiring effective multitasking, strong organizational skills, and proactive problem-solving to ensure operational efficiency and exceptional service.

This role requires outstanding organizational, communication, and interpersonal skills, along with a high degree of professionalism, discretion, confidentiality, initiative, and sound judgment. The successful candidate must be able to manage multiple complex projects simultaneously, maintain accurate donor, constituent, and financial records, provide exceptional customer service, support strategic and operational goals, and foster positive relationships with internal and external stakeholders. This position is non-supervisory in nature.

• Provide advanced administrative support to the Executive Vice President, Development and campus development staff.
• Coordinate calendars, meetings, donor visits, campus tours, travel arrangements, and executive schedules.
• Serve as a primary point of contact for donors, alumni, university partners, and other constituents, providing exceptional customer service.
• Prepare, personalize, and coordinate donor acknowledgements, stewardship communications, and other correspondence.
• Maintain accurate donor, prospect, and constituent records in Lynx CRM, ensuring data integrity and adherence to document retention standards.
• Conduct prospect research and assist with the preparation of donor profiles, briefing materials, and follow-up documentation.
• Generate and analyze reports through Lynx CRM, including fundraising activity and metrics, donor giving, prospect pipeline, stewardship, productivity, and progress-to-goal reports.
• Monitor and provide regular reports on metrics, fundraising outcomes, and development initiatives for executive senior leadership.
• Process gift transmittals, project requests, reimbursements, expense reports, and other financial transactions in compliance with organizational policies.
• Assist with budget tracking and financial reporting.
• Coordinate logistics for donor cultivation, stewardship, fundraising, and executive events, including invitations, catering, venue reservations, materials, and onsite support.
• Draft, proofread, and edit correspondence, reports, proposals, presentations, and other development-related materials.
• Attend meetings as assigned, prepare summaries and action items, and support project follow-up.
• Collaborate with development officers, central service teams, alumni relations, marketing, and campus partners to support fundraising goals.
• Provide backup administrative support and assist with special projects and events as needed.
  
  Provide scheduled and emergency front desk coverage as needed.
• Mentor new administrative staff and provide operational guidance when assigned.
• Coordinate interview scheduling, candidate communications, and onboarding activities in collaboration with Human Resources, hiring managers, and internal…